Senior Administrative Team Assistant
Iconiqcapital
Apply to this jobYou will handle core administrative assistant duties including heavy calendar management, as well as a wide array of other responsibilities and special ad hoc projects. Confidentiality, sound judgment, effective multitasking and a strong work ethic are imperative to success. The Senior Administrative Team Assistant will also collaborate closely with other members of the ICONIQ Support Team and other ICONIQ colleagues and report into the Senior Executive Assistant.
What You’ll Do:
- Provide administrative support for one of ICONIQ's Client Service teams, with social events, team meetings and ad hoc project support
- Manage multiple complex, changing, high-volume calendars across multiple time-zones
- Proactively and strategically coordinate internal and external meetings, team events, and meeting materials
- Update and maintain entries in Salesforce and other systems
- Process expense reports
Ideal Candidate Background:
- 3+ years of administrative experience supporting multiple individuals
- Highly organized, thorough attention to detail, exceptional communication skills
- Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment
- Positive attitude, desire to learn, willing to go above and beyond to get the job done
- Highly self-motivated, able to think independently and provide creative solutions
- Experience with Outlook is preferred
Location: Applicants are expected to work onsite in our San Francisco office in accordance with our hybrid working policy.
Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current pay range is $48.07 to $55.28 an hour, overtime eligible; $100,000 - $115,000 annualized, based on a standard 40-hour workweek for 52 weeks.
About ICONIQ Capital
ICONIQ Capital is a global investment firm elevated by an extraordinary community. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society.
When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies].
Equal Employment Opportunity Statement:
We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.
Summary
Handle administrative duties, manage calendars, and support team events.
Job title
Senior Administrative Team Assistant
Experience level
3+ years
Industry
finance
Location requirements
Onsite in San Francisco, remote work not allowed.
Salary
$48.07 to $55.28 an hour; $100,000 - $115,000 annualized
Visa sponsorship
H-1B sponsor history
Management role
No
Required skills
Preferred skills
Specializations
Structured locations inferred from the posting.
San Francisco, CA, USA