Executive Assistant

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.

The firm is actively seeking an experienced Executive Assistant to join our Antitrust practice in the San Francisco office. The ideal candidate is an experienced legal support professional and has worked with partners and multiple other attorneys. This position offers a range of responsibilities and challenges that will utilize your strong administrative and legal skills. This role will keep the attorneys on track through effective communication, filings to FTC and DOJ, invoice processing, records management, travel arrangements, time entry and other projects. This role will also coordinate practice group activities across several firm offices.

This position is available as a hybrid work schedule.

Responsibilities:

• Schedule meetings and calls internally and with clients
• Manage multiple Outlook calendars
• Communicate with clients, including senior level executives
• Open new clients in database
• Initiate new business and conflicts searches with conflicts department
• Draft engagement letters, waiver letters, and disclosure letters
• Arrange travel with internal travel company
• Process expense reimbursements
• Enter time into time entry system
• Upload invoices to accounts payable database
• Interface with finance team (pull client invoices, etc.)
• Maintain attorneys’ memberships in bar associations and professional organizations, including MCLE credits and dues
• Manage contact information for practice group, clients, vendors, etc.

Qualifications:

• High school diploma; bachelor's degree preferred
• 5+ years of experience as a legal executive assistant or equivalent experience (antitrust experience is a plus)
• Trial experience is highly preferred
• Strong organizational skills and the ability to prioritize effectively and manage multiple deadlines
• Professional demeanor, and excellent judgment, and the ability to work well under pressure
• Strong written and verbal communication skills, and strong client service skills are crucial in this team-oriented environment
• Self-starter committed to producing a high-quality work product
• Strong technology skills are required, including Microsoft Word, Power Point and Outlook

The primary location for this job posting is in San Francisco. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $46.67 - $63.14 per hour.

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found here. Equal Opportunity Employer (EOE).