Virtual Administrative Coordinator

We partner with ambitious talent in South Africa, Namibia, Canada, Botswana, Kenya, New Zealand and the greater Commonwealth, who want to work at the frontiers of artificial intelligence with leading founders and venture capitalists.

Join Auxilia as an Associate and plunge into an apprenticeship-centric role enriched with AI and digital workflows. This exciting opportunity allows you to work remotely, living wherever you prefer, while engaging directly with leading startup founders and investors based in New York and London. You will gain firsthand experience with the latest AI technologies, pushing the boundaries of what's possible in digital and remote work environments. At Auxilia, we champion a learning-focused atmosphere where you can experiment with advanced tools like Notion, Google Workspace, and Squarespace. Embrace a career path where your attitude and eagerness to embrace new technologies make the difference, connecting you with some of the most innovative minds in the business world.

Key Responsibilities

• Provide administrative and event support, including but not limited to:

  • Software Proficiency: Utilize tools such as Google Suite, Airtable, Slack, and Squarespace effectively. Basic knowledge of Squarespace is preferred, with a willingness to learn.

  • Coordination Support: Oversee logistics for large-scale events, including invitations and attendee communication.

  • Administrative Tasks:

    • Efficiently schedule and organize meetings.

    • Prepare pre-event and post-event communications for clarity.

    • Coordinate remote logistics for seamless event execution.

    • Distribute pre-meeting agendas to facilitate productive discussions.

• Additional Responsibilities (as needed):

  • Arrange travel for leadership.

  • Manage payments as directed by leadership.

Requirements

• Great attitude with a willingness to learn and adapt.

• Strong analytical and problem-solving skills.

• Demonstrated ability to manage complex projects with strong organizational skills and attention to detail.

• Excellent communication skills, both verbal and written.

• Ability to manage multiple tasks and thrive in a dynamic, fast-paced environment.

• Collaborative team player focused on collective success.

What Gets Our Attention

• Familiarity with collaborative tools such as Notion, Google Workspace, Slack, Airtable, and Squarespace.

• University degree in Business, Economics, or a related field (considered a plus but not required).

• Demonstrated leadership or initiative, whether in academic, volunteer, or extracurricular activities.

• Passion for continuous improvement and efficiency in business processes.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively while embracing new technologies. Join Auxilia to connect with some of the most innovative minds in the business world!

Auxilia is committed to equal opportunity and does not discriminate based on immutable characteristics. All roles advertised are for independent contractor positions. Candidates must possess legal work authorization.