Trade Recon Clerk

Job Purpose
To promptly verify suppliers invoices and claims. To prepare reconciliations and facilitate and consolidate payments to suppliers every month. To investigate claims, discrepancies and ensure credits are passed.

Key Responsibilities

Supplier Invoice Verification:
Verify invoices against the goods received in SAP (Approximately 455 per month).
Investigate verification differences with both pricing and stock discrepancies by further follow-up and appropriate communication with the supplier or the relevant depot.
As required, raise claims against the supplier for the pricing/stock discrepancies. - Communicate all discrepancies within 14 days to the supplier.
Obtain supplier statements and perform reconciliations for payments to suppliers (40-50 recons per month).
Follow up on outstanding reconciliation items with the supplier ensuring no items are greater than 60 days.

Month End Processing:
Prepare payment by flagging items within SAP to match approved reconciled payment amounts.
Ensure that all payments are made within the correct payment terms.
Process supplier correction journals.
Check that payment runs agree to the total on the payment list.
Forward remittances and recons to suppliers on a monthly basis.
Prepare and update the monthly claims ageing schedule, with action points on items over 60 days. Back date all verification documents prior to close-off of the fiscal month ensuring gr-ir reduced to a measurable value.
Administration:
File all invoices and related documents on a monthly basis.
File all reconciliations on a monthly basis.
Record copies of claims.

Effective Teamwork and Self-Management:
Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution. - Support and drive the business core values.
Manage colleagues and clients’ expectations and communicate appropriately.
Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives. Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.
Participate in regular performance appraisals and ensure that own targets and goals are clear and achievable.

KPI’s:
Efficacy of the filing system
Accuracy and timeliness of payment processing
Accuracy and timeliness of prepared schedules
Resolution of supplier stock and invoice discrepancies

Minimum Requirements:

Matric with accounting
Studying towards an accounting based tertiary qualification would be preferable
Minimum 1 year experience in an accounting or administrative field preferably using SAP R/3 module
Knowledge: SAP system, Financial accounting principals and practice