(Temp to Hire) Operations Coordinator

We’re looking for a highly organized, resourceful Operations Coordinator to support our CEO and Chief of Staff. This role combines executive support, personal assistance, office management and customer support.

You’ll help manage day-to-day priorities, keep the office running smoothly, and make sure nothing falls through the cracks, whether that’s coordinating vendor schedules, handling personal logistics, or jumping in to solve operational issues.

This is an in-person role based in Santa Barbara, CA.

Responsibilities include:

Executive & Personal Support

• Manage complex calendars, scheduling, and meeting logistics
• Prepare materials for meetings and ensure follow-up on action items
• Coordinate travel arrangements 
• Assist with personal administrative tasks as needed
• Anticipate needs and proactively solve problems before they arise
 
Operations & Project Coordination
 
• Track cross-functional projects and deadlines to ensure completion
• Assist team with customer support
• Help document and improve internal processes
• Assist with special projects and company initiatives
• Reduce operational bottlenecks and improve workflow efficiency
 
Office Management
 
• Serve as point person for the Santa Barbara office, ensuring a professional, organized, and welcoming environment
• Oversee office organization, supplies, vendors, and general upkeep
• Coordinate on-site meetings and company gatherings

Requirements include:

2–4 years of experience in an executive assistant, operations, office management, production environment (e.g., entertainment, film/TV, media), or similar role
Bachelor’s degree preferred, or at least 8 years of directly relevant professional experience
Based in Santa Barbara, CA or within roughly 50 miles; this is a full-time, in-person role (8am–5pm)
Access to a reliable vehicle for occasional local travel and errands
Proven track record of managing multiple priorities and competing deadlines across stakeholders with consistent, on-time delivery
Experience in a role where accuracy was critical, such as data entry, financial reporting, legal, compliance, or executive communications
Experience drafting professional communications, reports, or executive-level materials for leadership and broad organizational audiences
Prior experience handling confidential information such as personnel matters, executive schedules, financial data, or legal documents
Experience creating or maintaining SOPs, process guides, or internal documentation 
Proficient in Google Workspace and Microsoft Office Suite
Experience with task or project management tools (e.g., Asana, Notion, Monday.com, or similar) is a plus

Compensation and Benefits:

The starting annual salary for this position is $73,490, paid on a semi-monthly basis.
 
Path to Full-Time Employment
This position begins as a temporary role with the potential to transition to regular full-time employment, based on business needs and performance. During the initial evaluation period, you will be compensated as a salaried employee while both parties assess mutual fit. The evaluation period is 60 days.
 
Candidates who successfully complete the evaluation period will be offered the opportunity to transition to full-time employment, including eligibility for the full benefits package outlined below. We are seeking candidates who are genuinely interested in and committed to the long-term opportunity this role represents.
 
Benefits Upon Transition to Full-Time Employment pMD offers a comprehensive benefits package, including:
• Comprehensive medical, dental, and vision coverage
• Paid time off (PTO)
• 10 paid holidays
• 401(k) Retirement Savings Plan
• Cell phone stipend
• Commuter benefits
• Health Savings Account (HSA)
• Company incentive bonus and revenue-based raise opportunities
• And much more!