Team Leader, Facilities Administration

• Act as first point of contact within the Facilities office during working hours to ensure phone calls are taken and queries are dealt with in a time affective manner
• Maintain the financial administration of the office including: raising purchase orders, reconciling invoices, monitoring expenditure against budget, follow up outstanding payments, and liaise with the finance team upholding accurate financial record keeping.
• Provide other administrative and operational/coordination support to the Head of Facilities, to other staff within the Regeneration and Property team and in other departments as and when requested;
• To maintain internal systems and work flow and advise Building Management Team on Administrative best practice
• Taking meetings' minutes with accuracy and circulate in a timely manner. If requested, attend meetings and minute take.
• Reports preparation of a variety of management reports and electronic presentations including overall design and manipulation and extraction of data.
• Ensure legal compliance throughout human resource management
• Maintain both soft and hard filing systems, ensuring consistency and support management team where required.

Requirements

• Bachelor’s degree in a relevant field
• Minimum 5 years of experience in Facilities Management Administration
• Strong analytical, problem-solving, and organizational skills
• Effective communication and stakeholder management abilities
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Experience in preparing reports, dashboards, and presentations
• Familiarity with financial administration and reporting
• Awareness of quality assurance practices