Tax Coordinator

The Tax Department Coordinator is responsible for supporting the Corporate Tax Department in the area of tax processing, general administrative duties, and other projects as assigned.

Position Responsibilities include (but are not limited to) the following:

Responsible for the day-to-day planning, problem solving and execution of the following duties:

• Provide tax accounting, clerical and administrative support to the tax department in a manner that optimizes efficiency, resources and client satisfaction.
• Review, code and process payment via checks, ACH and wire transfers for tax department.
• Prepare deposits and related JEs.
• Generate intercompany invoices to allocate expenses.
• Open and distribute mail.
• Sort, track and handle correspondence (both mail and email).
• Assist in organizational/record keeping tasks.
• Assist with requesting and reconciliation of monthly customer statements from vendors
• Maintain sales and use tax calendar to meet filing deadlines
• Process (type, proof and mail) various types of documents, including letters and general correspondence.
• Provide information with respect to the annual report filings for all legal entities.
• Respond to inquiries made by taxing authorities with respect to returns filed and tax paid.
• Assist in special projects as assigned.

Education/Experience:

• 3-5 years of experience in an Administrative support role, preferably in Accounting or Tax department
• Prior experience in a Public Accounting firm or other professional services firm is a plus.
• 1-2 years of experience in the income tax, sales tax or accounting fields is preferred
• Bachelor’s degree preferred
• Intermediate to advanced Microsoft Word and Excel skills

Other Skills, Abilities, and Competencies:

• Demonstrated ability and willingness to use AI tools to improve productivity, decision-making, work quality, and to reduce costs. The successful candidate must be able to identify appropriate AI use cases and critically evaluate AI-generated outputs.

• Must be highly motivated individual with high level of initiative and an attitude of willingness to learn and conceptualize quickly.  Ability to operate with a sense of urgency.

• Strong verbal and written communication skills; and excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships, one-on-one or in group settings.
• Ability to work in an empowered team environment, including the ability to effectively communicate, share information, resolve issues, and give and receive both positive and negative feedback in a respectful and professional manner.
• Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team.
• Strong attention to detail and deadlines.
• Ability to exercise strict confidentiality.