Staff Accountant - Travel & Expense

Position Title: Staff Accountant — Travel & Expense

Location: Hybrid – Lewisville, TX

Position Summary

Are you the person who actually enjoys tracking down a missing receipt or untangling a messy expense report? We're looking for a Staff Accountant to own our travel and expense program from the ground up — becoming the go-to expert for SAP Concur, employee reimbursements, and corporate card reconciliations. This is a role for someone who takes pride in getting the details right, working independently to audit submissions, resolve discrepancies, and keep our T&E process running smoothly. Beyond expense management, you'll also contribute to journal entries, GL reconciliations, and month-end/year-end close activities tied to travel and expense.

Key Responsibilities

Expense & Travel Program (Primary Focus)

• Review, audit, and process employee expense reports in SAP Concur, ensuring every submission meets company travel and expense policy
• Investigate and resolve expense discrepancies, working directly with employees on corrections
• Process expense reimbursements accurately and on schedule
• Own corporate credit card reconciliations, chasing down outstanding or unresolved transactions
• Be the trusted Concur resource for employees — answering questions and guiding them through policy and submissions
• Manage day-to-day Concur administration: employee profiles, expense types, and system upkeep
• Spot opportunities to improve expense and reimbursement workflows, and help bring those ideas to life
• Support testing of Concur enhancements and integrations with NetSuite and other financial systems

Accounting Support

• Prepare journal entries and reconcile GL accounts related to travel and expense
• Support month-end and year-end close, including reconciliations and reporting
• Assist with internal and external audit requests tied to T&E
• Other duties as assigned

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or related field preferred; equivalent experience considered
• 1–2 years processing and auditing expense reports in SAP Concur
• Required: hands-on experience administering a corporate travel and expense program, including card reconciliations
• Required: working knowledge of month-end close and GL account reconciliations
• Required: solid grasp of GAAP and accounting principles
• Preferred: NetSuite or similar ERP experience
• Bonus: Accounts Payable experience

What Makes You Great at This

• Detail-Obsessed: You catch what others miss, whether it's a policy violation or a reconciliation that's off by a few cents
• Natural Problem-Solver: You dig into discrepancies with curiosity, not frustration
• People-First Communicator: You can explain expense policy to a frustrated employee with patience and clarity
• Organized Multitasker: Deadlines and competing priorities don't rattle you
• Improvement-Minded: You're always asking "is there a better way to do this?"
• Excel-Savvy: You're comfortable in spreadsheets and financial systems alike