Specialist in Executive Admin Team

Company Description

Vialto Partners is a market leader in global mobility services. Our purpose is to ‘Connect the world’. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.

Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work. 

Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff in over 50 countries around the world and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.  

Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.

To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on LinkedIn and Instagram. 

Job Description

• Organizes and settles business trips

• Manages calendars, including organizing client meetings and events

• Supports the preparation and circulation of documents and emails

• Provides administrative support based on the specific role of a supervisor

• Takes ownership of all inquiries and problems, resolving or escalating issues as appropriate

• Builds a network of relationships with the Executive Assistants team in different regions

Qualifications

• Demonstrated strong organizational skills and high levels of self-motivation

• Excellent command of both Polish and English

• Superior communication skills

• Proactive work approach with the ability to make appropriate decisions

• Strong prioritization skills, capable of managing multiple tasks concurrently

• High levels of confidentiality and resilience in a busy role

• Proven ability to build and maintain networks and relationships with internal stakeholders and clients, facilitating access to stakeholder diaries

• Experience with G-Suite is an asset

• This is an entry-level role

Additional Information

• Implementation package - introductory and content-related training, tutor support (Buddy Program)

• Comprehensive medical care

• Additional insurance

• Cafeteria platform where you can use a wide range of e-vouchers and a MultiSport card

• Soft and technical skills training programs work model

• Development opportunities within the company

• This is a hybrid position with monthly visits to our office in Katowice (Please note that if business needs arise, additional visits to the office may be required)

We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.

Please note, AI is used as part of the application process.