Specialist Facilities
Jade Global Software Pvt LTD
Apply to this job Pune, Maharashtra Hyderabad, Telangana Until 8/30/2026 H-1B sponsor history First posted July 1, 2026 Last posted July 1, 2026
Job description
Specialist Facilities1
Travel Logistics & Management-
- Itinerary Planning: Arrange flights, trains, hotel accommodations, and ground transportation based on employee needs and schedules.
- Documentation: Manage passport/visa processing, travel insurance, and foreign exchange (forex) for international travel.
- Policy Compliance: Ensure all bookings adhere to organizational travel guidelines, budgets, and approval workflows.
- Emergency Support: Handle sudden itinerary changes, cancellations, and disruptions efficiently to ensure traveler safety and comfort.
Vendor & Expense Management-
- Vendor Negotiation: Source travel service providers (hotels, airlines, cab aggregators) and negotiate corporate rates or annual contracts.
- Billing & Reconciliation: Track travel expenses, process travel bills, and reconcile invoices with the finance department.
- Reporting: Maintain Management Information System (MIS) reports to track travel utilization, vendor performance, and cost-saving metrics
Corporate & Event Coordination
- Corporate Events: Assist in organizing leadership offsites, conferences, and corporate dinners by coordinating venues and hospitality.
- Stakeholder Updates: Communicate regularly with travelers, to keep them informed about logistics and policy updates
About this role
Summary
Manage travel logistics, vendor relations, expense tracking, and event coordination.
Job title
Specialist Facilities
Experience level
not specified
Industry
other
Location requirements
Remote work not specified; based in Pune or Hyderabad
Salary
Not specified
Visa sponsorship
H-1B sponsor history
Management role
No
Skills & keywords
Required skills
itinerary planningdocumentationpolicy compliancevendor negotiationbilling reconciliationreportingevent organization
Preferred skills
None specified
Specializations
travel logisticsvendor managementexpense managementevent coordination
Locations
Structured locations inferred from the posting.
Pune, Maharashtra, India
Work arrangement unknown City
Hyderabad, Telangana, India
Work arrangement unknown City