Specialist, Administration

Role Summary 

The Administrative Specialist plays a critical role in ensuring seamless daily operations at the JangAn plant, supporting over 200 employees. 
This role drives efficient administrative processes, document control, and cross-functional coordination, enabling operational excellence and a productive workplace environment. 

What You’ll Do 

1. Office & Administrative Operations 

• Oversee general administrative and office management activities to support site operations 

• Manage office facilities, supplies, and workplace environment to ensure operational efficiency 

• Coordinate travel arrangements for visitors, including accommodation and transportation 

2. Document Control & Compliance 

• Manage and maintain document control systems using SharePoint 

• Administer regulatory permits, construction documents, and Management of Change (MOC) records 

• Monitor document processes, identify gaps, and drive continuous improvement initiatives 

3. Financial & Vendor Support 

• Track budgets, process expense reconciliation, and manage purchase requisitions (PR) 

• Support vendor and contract administration, including invoice processing and coordination 

4. HR & Employee Support 

• Support onboarding processes for new hires and manage visitor coordination 

• Assist with employee engagement activities, site events, and internal communications 

5. Cross-functional Coordination 

• Collaborate with HR, Finance, Procurement, EHS, and Operations teams to support site-wide initiatives 

• Provide administrative support across departments as needed 

6. Systems & Data Management 

• Maintain and update material master data in SAP 

• Manage corporate seal processes, including approval tracking and document issuance 

What We Seek 

Required Qualifications 

• Bachelor’s degree (4-year college or equivalent) 

• 2+ years of experience in administrative, office management, Doc Control, or similar roles 

• Strong communication skills in both Korean and English (written & verbal) 

• Proficiency in Microsoft Office (Excel, Word, PowerPoint) 

• Ability to manage multiple priorities in a fast-paced environment 

Core Competencies 

• Strong organizational and coordination skills 

• Attention to detail and process discipline 

• Adaptability to changing business needs 

• Team-oriented mindset with a proactive attitude 

Outstanding Candidates Will Have 

• Experience in manufacturing or plant environment 

• Knowledge of document control systems (e.g., SharePoint) 

• Familiarity with SAP or ERP systems 

• Experience supporting cross-functional teams in a global organization