Special Assistant

The Special Assistant supports the company’s Chief Experience Officer and associated department, and the successful execution of strategic initiatives and daily administrative tasks related to client experience, company communications and marketing, and employee engagement. This role provides the opportunity for exposure to senior leadership and company operations that can lead to a variety of future opportunities in the company. The ideal candidate is highly organized, proactive, and adaptable to changing priorities, has a “can-do” attitude, and thrives on variety in a fast-paced environment.

Key Responsibilities:

• Assist in planning, managing, and executing special projects for the company’s executives, ensuring timelines and deliverables are met.

• Manage executive calendar, schedule meetings, and coordinate travel arrangements as needed.

• Serve as the point of contact for internal and external inquiries and facilitate effective communication and collaboration between executives and other stakeholders.

• Assist with creating presentations, documents, and communication materials.

• Coordinate resources, schedules, and logistics for meetings.

• Support both internal and external company events with a focus on providing a high- quality experience. 

• Organize and manage employee volunteer opportunities, including large-scale strategic efforts.

• Assist in department budgeting and accounting, including supporting timely payment of vendors.

Qualifications:

• Bachelor’s degree or equivalent work experience in business administration, project management, or a related field

• Minimum 3 years of relevant experience required 

• Proven experience in organizational logistics and/or project management roles

• Excellent organization and multitasking skills, with a keen attention to detail

• Strong written and verbal communication skills

• High level of discretion and ability to handle confidential information

• Positive attitude and adaptability to respond to shifting priorities

• Familiarity with budgeting and data tracking processes

• Ability to handle difficult situations with courtesy and tact

• Ability to work independently, problem solve, and use good judgment, with a high degree of self-motivation and initiative.

• Expert proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) required.

• Experience with Adobe Creative Suite is a plus.

• This is a full-time, in-person position based in our McLean Office. Metro-accessible, however access to a car for transportation is a plus. Free parking is available.

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