Senior Payroll

The Senior Payroll Specialist will manage and oversee the payroll process for all employees within the organization. This role requires in-depth knowledge of payroll processing, tax laws, compliance requirements, and strong attention to detail. The ideal candidate will be responsible for ensuring the accurate and timely processing of employee compensation, managing payroll inquiries, and ensuring compliance with all relevant federal, state, and local regulations.

Key Responsibilities:

• Payroll Processing:
  Oversee and ensure the accurate and timely processing of payroll for all employees, including salaried, hourly, and contract staff. Handle the entire payroll cycle, including data collection, entry, calculation, and distribution.
• Compliance & Regulations:
  Stay up to date with federal, state, and local tax regulations, wage laws, and compliance requirements. Ensure the company is in compliance with all applicable payroll-related laws and regulations.
• Tax Filings & Reporting:
  Prepare and submit payroll tax filings, including federal and state tax deposits, quarterly and annual tax returns (e.g., 941, 940, W-2, W-3), and other related reports. Address any payroll tax issues or audits as required.
• Employee Inquiries:
  Serve as the primary point of contact for payroll-related questions and issues. Assist employees with payroll discrepancies, pay issues, tax questions, and benefits deductions.
• Payroll Reconciliation:
  Perform reconciliation of payroll reports, including benefits, taxes, and deductions. Ensure payroll accounts are balanced and discrepancies are resolved.
• System Management & Improvement:
  Oversee payroll software and systems, ensuring data accuracy and recommending process improvements for greater efficiency. Implement system upgrades or changes as needed to support payroll processes.
• Confidentiality & Recordkeeping:
  Maintain the confidentiality of payroll and employee compensation information. Ensure accurate record-keeping of all payroll-related documents.
• Team Collaboration:
  Work closely with the HR, Finance, and Benefits departments to ensure smooth operations and coordination regarding payroll-related matters (e.g., new hires, terminations, promotions, salary adjustments, benefits deductions, etc.).
• Special Projects:
  Assist with special projects related to payroll, such as system upgrades, policy changes, audits, or organizational changes.

Requirements

Qualifications:

• Education:
  Bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred.
• Experience:
  Minimum of 5 years of experience in payroll processing, with at least 2 years in a senior or lead payroll role. Experience with payroll software systems (e.g., ADP, Workday, UKG, etc.) is highly preferred.
• Skills & Competencies:
• Strong knowledge of payroll laws and regulations (FLSA, IRS, state/local tax rules).
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Exceptional attention to detail and accuracy.
• Strong organizational and problem-solving skills.
• Excellent communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work under pressure and meet strict deadlines.
• Certifications:
  CPP (Certified Payroll Professional) certification is highly preferred but not required.