Senior Executive Assistant, Institutional Development

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.

Job Description:

The Senior Executive Assistant, Institutional Development, is responsible for working with the Executive Director of Institutional Development to develop, plan, implement, and evaluate communications with various fundraising boards and community partners interacting with the College Foundation. This position performs administrative and complex secretarial duties with considerable responsibility for managing and coordinating office operations and procedures. Must be highly organized and detail-oriented with a strong focus on customer service.  May require occasional travel to assist the supervisor. Requires considerable latitude for exercising judgment and discretion concerning highly confidential matters.  The Senior Executive Assistant, Institutional Development position serves as the liaison for scheduling meetings between Foundation boards and the community.  Shares information on upcoming Foundation meetings and events and assists in the development of print materials to reflect accurate and up-to-date information.  Prepares profiles and packets for major donor interactions. This position reports to the Executive Director of Institutional Development.

SALARY RANGE: $39,500.00 - $44,500.00

MINIMUM QUALIFICATIONS: Graduation from an accredited institution with an associate’s degree or appropriate work experience on a year-to-year basis may be substituted for the College degree requirement, two years of responsible office administration experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting, and internet navigation.  College coursework beyond the associate’s degree or its equivalent work may be substituted on a year-for-year basis for the required experience. Appropriate work experience on a year-to-year basis may be substituted for the College degree requirement. Successful results of a criminal background check are required.

Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations.  Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position.  A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.

SUPPLEMENTAL MATERIALS:  Applicants are required to submit a cover letter, résumé, and unofficial transcripts to supplement the online application.  If veteran’s preference is claimed, a copy of the DD-214 must be submitted.  Supplemental materials must be uploaded and assigned to the online application.  For assistance, contact the recruiting department at HRrecruiting@pensacolastate.edu.

APPLICATION DEADLINE:  Open Until Filled – Review of applications will begin April 11, 2025. For first review by screening committee, the online application and supplemental materials must be received by April 10, 2025.

Pensacola State College offers a comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida’s Group Insurance Program. All employees in established, eligible positions are members of the Florida Retirement System from their first day of employment. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave. Additional leave types are position specific.

Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College’s nondiscrimination policies, contact the Executive Director of Equal Opportunity Compliance at (850) 484-1759, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504.