Senior Administrative Assistant

Schweitzer Engineering Laboratories, Inc.

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Spain - Madrid Until 9/23/2026 5+ years exp First posted July 25, 2026 Last posted July 25, 2026
Job description

Essential Duties and Responsibilities
1. Develop correspondence, meeting minutes, presentations, databases, filing systems, and reports and ensure intra/interdivisional information flow.
2. Prepare and code forms for purchasing supplies and equipment. 
3. Coordinate and reconcile travel arrangements.
4. Collaborate with internal and external contacts to plan, organize, and host customer visits and trainings. 
5. Lead, mentor, train and provide backup for other Administrative Assistants.
6. Model, Teach, and Apply SEL Values, Principles of Operation, and World Class Manufacturing principles. 
7. Understand. Create. Simplify.
8. Other duties as assigned.

Required Qualifications
Related associate degree or equivalent experience
5+ years of administrative support experience
Proficient in MS Word, Excel and PowerPoint
Superior organizational skills and high attention to detail
Excellent grammar and communication skills
Ability to multitask and adapt to changing priorities
Ability to learn and communicate technical/scientific information
Strong writing, documentation, and speaking skills
Ability to learn new skills and assume new responsibilities
Ability to work cooperatively in a team environment
Background check results satisfactory to SEL


Preferred Qualifications
None
  
Physical Requirements
None

 
About this role

Summary

Provide administrative support, organize meetings, coordinate travel, and mentor team members.

Job title

Senior Administrative Assistant

Experience level

5+ years

Minimum experience

5+ years exp

Industry

administration

Location requirements

must be in Madrid, Spain; remote work not specified

Salary

Not specified

Management role

Yes

Skills & keywords

Required skills

MS WordExcelPowerPointorganizationcommunicationmultitasking

Preferred skills

None specified

Specializations

correspondencemeeting minutespresentationsdatabasestravel arrangements
Locations

Structured locations inferred from the posting.

Madrid, Spain

On-site City