Senior Administration Officer

• Full time fixed term until the 16th of January 2026

• Provide operational support to key initiatives aimed at enhancing student life

• Base Salary $99,455 - $107,216 + 17% superannuation

About the opportunity

As the Senior Administration Officer supporting the Office of Student Life, you will play a key role in driving seamless operations and impactful initiatives that enhance the student experience. From managing diaries and meetings to preparing documents, maintaining records, and coordinating projects, you’ll keep things running smoothly while being the first point of contact for the office. Your strong organizational skills and problem-solving mindset will help coordinate daily operations, address student-related matters, and deliver effective solutions that support the Office of Student Life’s mission.

Your key responsibilities will be to:

• work in a cohesive and collaborative team environment reporting into the Head of Student Life

• deliver administrative and operational support by managing daily activities, resolving issues, responding to inquiries, building professional relationships, and improving processes

• oversee records management and financial processes by maintaining databases, preparing reports, handling payments and invoices, and ensuring compliance with University policies

• coordinate meetings, events, and logistics, including managing diaries, supporting governance forums, and contributing to event preparation and delivery

• support Student Life initiatives by guiding students to services, assisting with materials and projects, and ensuring compliance with policies and audit requirements.

About you

• tertiary qualifications or equivalent work experience

• proven experience providing high-level administrative support in a tertiary education organisation

• demonstrated secretariat skills, with experience managing diaries, coordinating meetings, minute taking, creating action registers, and following up with stakeholders on actions

• working knowledge of software programs such as Concur, UniBuy, Records Management, and Content Management Systems, with project management software knowledge highly regarded

• financial literacy with experience managing invoicing and payments, as well as preparing financial reports

• demonstrated project coordination and implementation skills

• high-level stakeholder engagement skills across a variety of stakeholders, including students and senior executives

• the ability to take initiative with a problem-solving mindset.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. This role requires valid work rights for Australia.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

This position is designated as involving child-related work. To undertake or remain in this position, you are required to apply for and obtain a Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012.

EEO statement 

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds. 

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Tara Ritchie, Recruitment Operations by email to tara.ritchie@sydney.edu.au

© The University of Sydney

The University reserves the right not to proceed with any appointment.

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Applications Close

Thursday 03 April 2025 11:59 PM