Secretary

Job Summary

The Catholic School Secretary serves as the primary administrative support person for the preschool office and is often the first point of contact for students, parents, visitors, and staff. The secretary promotes the mission and values of the Catholic Church and the school while providing professional, confidential, and efficient administrative services.

Job Responsibilities

Administrative Support

• Greet and assist visitors, parents, students, and staff in a welcoming and professional manner.
• Answer and direct phone calls, emails, and other communications.
• Maintain school records, files, and databases.
• Prepare correspondence, reports, newsletters, and other documents.
• Manage office supplies and equipment.
• Schedule appointments, meetings, and events.

Student and Family Services

• Maintain student attendance records and enrollment information.
• Process registrations, transfers, and withdrawals.
• Assist parents with school forms, policies, and procedures.
• Coordinate communication between families, faculty, and administration.

Financial and Clerical Duties

• Receive and record tuition payments, fees, and other school funds as assigned.
• Assist with budget-related clerical tasks.
• Process purchase orders and invoices.

School Operations

• Support the principal and faculty with daily administrative needs.
• Coordinate substitute teacher arrangements when needed.
• Assist with school events, fundraisers, and special programs.
• Maintain calendars and facility schedules.
• Ensure confidentiality of student, family, and personnel information.

Catholic Identity and Mission

• Support and uphold the mission, philosophy, and teachings of the Catholic Church.
• Foster a welcoming, faith-filled environment for all members of the school community.
• Demonstrate Christian values in interactions with students, families, and colleagues.
• Participate in school liturgies, faith activities, and professional development as appropriate.

Job Requirements

• High school diploma required; associate's degree or higher preferred.
• Previous office, administrative, or school secretarial experience preferred.
• Proficiency in Microsoft Office, Google Workspace, and office technology.
• Strong organizational, communication, and interpersonal skills.
• Ability to maintain confidentiality and exercise professional judgment.
• Ability to multitask and work effectively in a fast-paced environment.
• Practicing Catholic preferred (or willingness to support the Catholic mission of the school, depending on diocesan requirements).