Sales Support & Facilities Lead

About You

We’re recruiting a Sales Support & Facilities Lead, reporting to the VP – Sales, Greater China, based in Shanghai.

Responsible for administrative operations and support for the China office, ensuring efficient and orderly office functioning; coordinating various meetings and events across the China region; managing Global Visitor reception and itinerary coordination (visitors from global headquarters and overseas teams); providing professional and efficient administrative support to the management team and employees, enhancing employee and visitor experience.

About Us

At Tate & Lyle, our purpose is simple: Transforming Lives Through the Science of Food. With more than 165 years of ingredient innovation, we partner with leading food and beverage brands to create healthier, tastier and more sustainable products enjoyed by millions of people every day. Combining expertise in sweetening, mouthfeel and fortification, we help customers win on taste, nutrition and performance while making a positive impact on society and the planet. With approximately 5,000 colleagues across 75 locations in 38 countries, we're united by a shared commitment to innovation, collaboration and growth. Read on to learn how this opportunity can contribute to our purpose while helping shape the future of food.

What You’ll Be Doing

1. China Region Meeting & Event Organization

• Organize and coordinate various meetings for the China region, including management meetings, sales conferences, and employee town halls.
• Coordinate meeting venues, equipment, catering, meeting arrangements, on-site support, and meeting minutes.
• Plan cross-regional and cross-departmental meeting schedules to ensure smooth communication and efficient execution.
• Assist in organizing employee activities, team-building events, annual galas, and other corporate culture events.
• Track event budgets and vendor management to ensure successful event delivery.

2. China Region Meeting & Event Organization

• Organize and coordinate various meetings for the China region, including management meetings, sales conferences, and employee town halls.
• Coordinate meeting venues, equipment, catering, meeting arrangements, on-site support, and meeting minutes.
• Plan cross-regional and cross-departmental meeting schedules to ensure smooth communication and efficient execution.
• Assist in organizing employee activities, team-building events, annual galas, and other corporate culture events.
• Track event budgets and vendor management to ensure successful event delivery.

3. Office Administrative Operations Management

• Oversee daily office administration and operational support.
• Manage office environment, facilities, and fixed assets to ensure a safe, orderly, and efficient workplace.
• Handle office supplies procurement, inventory management, and administrative cost control.
• Liaise with and manage third-party vendors such as property management, cleaning, and security services.
• Assist with office relocation, renovation, and workspace optimization projects.
• Manage courier services, documents, contracts, and other administrative affairs.

4. Administrative Support & Coordination

• Provide necessary administrative support to the China management team.
• Coordinate cross-departmental communication and related administrative matters.
• Assist with new employee onboarding administrative arrangements and employee care activities.
• Participate in administrative process optimization and related project management.
• Complete other administrative support tasks assigned by management.

Location

This role is assigned to operate in Shanghai, Xuhui District

What You’ll have

• Bachelor's degree or above, preferably in Administrative Management, Business Administration, English, or related fields.
• 3+ years of experience in office administration, general affairs, business support, or related roles.
• Experience in a multinational company is preferred.
• Experience in organizing large-scale meetings, events, and executive reception is preferred.
• Excellent organizational coordination and project management skills.
• Strong communication skills and cross-cultural collaboration ability.
• Strong service mindset and attention to detail.
• Ability to manage multiple projects simultaneously and effectively prioritize.
• Proficient in Microsoft Office (Outlook, Teams, PowerPoint, Excel, etc.).
• Good written and verbal communication skills in both Chinese and English, able to communicate smoothly with global teams.
• Proactive and with a strong sense of responsibility.
• Professional image and business etiquette.
• Resilient under pressure and adaptable to a fast-paced environment.
• Team player with a continuous improvement mindset.

What We Can Offer  

• Base salary with 13th-month bonus + Performance Bonus
• Comprehensive medical coverage
• Exposure to working for a multi-national organization
• Opportunity to partner with various functional leaders globally
• LinkedIn Learning
• Membership in Employee Resource Groups (Professional Women’s Network, LGBTQ+, Black Employee Network, Veterans’, Mental Health)
• Mental health and well-being support via Mental Health First Aiders & Employee Assistance Program
• Local volunteering opportunities (where applicable)

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Tate & Lyle is an equal opportunity employer, committed to the strength of an inclusive workforce.