SAf Administrator

SMEC Services Pty Limited

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Port Elizabeth Until 8/22/2026 5+ years exp First posted May 21, 2026 Last posted May 21, 2026
Job description

Position:             Administrator

Division               Finance     

Location              Port Elizabeth

Reports To

Finance and Admin Manager and other person supervising him/her from time to time.

Primary Position Purpose

To assist with administration and work queries

KEY RESPONSIBILITIES  

  • Reception duties, including welcoming clients and visitors
  • General office administration and filing
  • Typing of minutes, letters, contracts, and sub-consultancy agreements
  • Preparation of invoices, payment certificates, and WAFs
  • Collection and compilation of sundry information
  • Tender preparation, submission, and client liaison regarding queries
  • Administrative support to all Project Managers
  • Handling calls, emails, letters, and other communications
  • Screening phone calls and coordinating meetings
  • Minute taking and document/report formatting
  • Arranging travel and managing diaries for the Function Manager and Engineers

RECOMMENDED QUALIFICATIONS, SKILLS AND EXPERIENCE  

  • 5+ years’ experience in a similar role

  • Matric qualification

  • Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel, and ProjectWise)

  • Excellent verbal, written, and typing skills

  • Strong problem-solving and initiative-taking abilities

  • Detail-oriented and process-driven

  • Strong organisational skills with the ability to prioritise workload effectively

PERSONAL ATTRIBUTES  

  • Honest and trustworthy 

  • Respectful 

  • Possess cultural awareness and sensitivity 

  • Be flexible 

  • Able to work under pressure  

  • Outgoing personality, responsible, self-motivated and confident

We are proud of the brilliant minds we have at SMEC and are committed to ensuring that our people have the best opportunities and resources to learn, grow and succeed. Our hiring decisions are guided by skills, qualifications and experience, ensuring fair and equitable access to opportunities for all. We are intentional about diversity, equity, inclusion, and belonging, not as a requirement, but as a fundamental part of who we are. We strive to create a workplace where diverse backgrounds and perspectives are embraced, fresh ideas are encouraged, and everyone has the support they need to thrive. At SMEC, every individual has a voice, and through our commitment to engineering positive change, every contribution makes a difference.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!

About this role

Summary

Provide administrative support, handle communications, prepare documents, and assist project managers.

Job title

SAf Administrator

Experience level

5+ years

Minimum experience

5+ years exp

Industry

engineering and consulting

Location requirements

Port Elizabeth, no remote work allowed

Salary

Not specified

Management role

No

Skills & keywords

Required skills

MS OfficeVerbal skillsWritten skillsTypingproblem-solving

Preferred skills

Organizational skillsdetail-orientedflexible

Specializations

office administrationclient liaisondocument formattingtender preparation
Locations

Structured locations inferred from the posting.

Gqeberha, South Africa

On-site City