Records and Property Management Specialist

The Swift Group

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Bethesda, MD on site Until 8/23/2026 5+ years exp First posted May 25, 2026 Last posted May 25, 2026
Job description
The Swift Group is a privately held, mission-driven and employee-focused services and solutions company headquartered in Reston, VA. Our capabilities include Software Development, Engineering & IT, Data Science, Cyber Enablement, Logistics, and Training. Founded in 2019, Swift supports Civilian, Defense, and Intelligence Community customers across the country and around the globe.

We are seeking a Records and Property Management Specialist to oversee records lifecycle management and property accountability processes in support of mission and compliance requirements. This role ensures proper documentation, tracking, auditing, and disposition of records and property, with a strong emphasis on specialized security environments and Freedom of Information Act (FOIA) support.

Responsibilities:
  • Manage the full lifecycle of organizational records, including creation, classification, storage, retrieval, and disposition in accordance with applicable policies
  • Maintain accurate records inventories and file plans to ensure compliance with regulatory and organizational requirements
  • Track and manage customer property and equipment, ensuring accountability, proper documentation, and audit readiness
  • Conduct periodic compliance audits of records and property management processes; identify discrepancies and implement corrective actions
  • Support Freedom of Information Act (FOIA) requests by locating, reviewing, and coordinating the release of responsive records
  • Ensure adherence to IC records management policies, security requirements, and data handling procedures
  • Coordinate with internal stakeholders to improve records management systems, workflows, and property tracking processes
  • Prepare reports and documentation for leadership, audits, and inspections
  • Maintain documentation of standard operating procedures (SOPs) and provide training or guidance to personnel as needed

Requirements:
  • A High School Diploma and eight (8) years of combined experience in the below OR a Bachelor’s degree in Library Science, Information Management, Business Administration, Records Management, or a related field and five (5) years of combined experience in:
    • Records control and lifecycle management
    • Property tracking and accountability
    • Compliance audits
    • Freedom of Information Act (FOIA) support
  • US citizenship and an active TS/SCI with Polygraph security clearance required

Desired Experience:
  • Certified Records Manager (CRM) or equivalent certification
  • Strong knowledge of records management principles, retention schedules, and compliance frameworks
  • Experience with electronic records management systems and property tracking tools
  • Familiarity with FOIA processes and document review procedures
  • Attention to detail and strong organizational skills
  • Ability to manage multiple priorities and maintain audit readiness
  • Effective communication and coordination skills across teams and stakeholders
The Swift Group and Subsidiaries are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

Pay Range: $49,996.80 - $290,004.00
Pay ranges are a general guideline and not intended as a guaranteed and/or implied final compensation or salary for this job opening. Determination of official compensation or salary relies on several different factors including, but not limited to: level of position, complexity of job responsibilities, geographic location, work experience, education, certifications, Federal Government contract labor categories, and contract wage rates. 
At The Swift Group and Subsidiaries, you will receive comprehensive benefits including but not limited to: healthcare, wellness, financial, retirement, education, and time off benefits. 

About this role

Summary

Oversee records lifecycle management, property accountability, audits, and FOIA support.

Job title

Records and Property Management Specialist

Experience level

5+ years or 8+ years depending on education

Minimum experience

5+ years exp

Industry

software

Location requirements

Bethesda, MD with remote flexibility allowed

Salary

$50k–$290k

Management role

No

Skills & keywords

Required skills

records controllifecycle managementproperty trackingcompliance auditsFOIA

Preferred skills

records management principlesretention scheduleselectronic records systemsFOIA processesorganizational skills

Specializations

records managementproperty trackingcomplianceFOIA
Locations

Structured locations inferred from the posting.

Bethesda, MD, USA

Hybrid City
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