Receptionist cum Admin Assistant

The Receptionist cum Admin Assistant is responsible for ensuring the smooth day-to-day operation of the office by managing front desk duties, office facilities, vendor coordination, and employee welfare initiatives. This role requires a hands-on individual who is proactive, organized, and attentive to office needs.

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Key Responsibilities

Front Desk & Reception

• Greet and assist visitors, guests, and employees professionally.
• Handle incoming calls, emails, and general inquiries.
• Manage meeting room bookings and visitor registration.

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Office Administration

• Oversee the upkeep and cleanliness of the office environment.
• Manage office supplies, pantry items, and stationery inventory.
• Coordinate office maintenance, repairs, and facility-related matters.
• Ensure office equipment and common areas are well-maintained and operational.

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Vendor Management

• Liaise with vendors, service providers, and contractors for office-related services.
• Coordinate quotations, purchases, deliveries, and service appointments.
• Monitor vendor performance and ensure timely issue resolution.

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Employee Welfare & Office Experience

• Coordinate daily breakfast arrangements and pantry replenishment.
• Manage the Honesty Corner, including stock monitoring and replenishment.
• Support employee engagement activities and office celebrations when required.
• Ensure a comfortable and welcoming workplace environment for employees.

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General Support

• Handle administrative tasks such as filing, documentation, and record maintenance.
• Assist in coordinating company events, meetings, and internal activities.
• Perform other ad hoc administrative duties as assigned.

Requirements

• Diploma or Bachelor's Degree in Business Administration or related field.
• 1–3 years of experience in administration, reception, or office management.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications.
• Proactive, hands-on, and able to work independently.

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Preferred Traits

• Service-oriented with a positive attitude.
• Detail-oriented and resourceful in solving office-related issues.
• Enjoys interacting with people and creating a pleasant workplace experience.

Benefits