Receptionist

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

DUTIES AND RESPONSIBILITIES 

Reception  
• Welcoming all guests (visitors and staff), handling client requests ; 
• Taking and forwarding (internal and external) telephone calls in French and/or English; handling messages ; 
• Managing incoming and outgoing correspondence (mail, express mail and courier); 
• Receiving and dispatching deliveries ; 
• Performing ad hoc administrative duties such as badges management, 
announcement of guest arrivals... ; 
• Allocation, managing of calendar invites and up keeping of meetings rooms ; 
• Organizing meetings/coordinating appointments and meetings ; 
 

Office services and management 
• Providers follow-up and stock management (office supplies, consumable) ;  
• Maintaining and tidying the reception area and kitchen area ; 
• Keeping the premises organized ; 

Additional support 
• Dealing with various others tasks as they arise (copy, print, scan, fax, binding, archives) ; 
• Assisting colleagues with administrative tasks (i.e. handling correspondence in French, and/or English ; 
• Making travel arrangements ; 
• Assisting the Marketing & Business Development team in organizing events and conferences organization ; 
• Supporting the preparation of various events/closings (catering, parking spaces management, etc.) ; 
• Providing support to the PAs when needed. 

YOUR PROFILE

• Solid administrative background with several years of relevant professional experience ;

• Excellent communication skills with fluency in English and French; German and Luxembourgish are considered an advantage ;

• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint ;

• Highly organised with the ability to manage multiple priorities efficiently;

• Positive, service-oriented approach and strong team spirit ;

• Professional, discreet and trustworthy when handling confidential and sensitive information ;

• Proactive, adaptable and eager to learn, with a strong can-do attitude.