Receptionist / Administrative Assistant

Our client is recruiting a Receptionist / Administrative Assistant

Mission

Reporting to the Executive Assistant, the Receptionist / Administrative Assistant is responsible for front desk duties, administrative support, logistics coordination and supplier follow-up, in compliance with internal and quality procedures.

Duties & Responsibilities

Front Desk & Reception

·       Manage incoming calls by screening, identifying requests and routing them according to internal procedures.

·       Welcome visitors and apply reception and security procedures.

·       Maintain and update the Attendance Book and Visitors Book.

·       Receive, sort, file and distribute incoming and outgoing mail, including confidential documents.

·       Ensure follow-up of the dispatch log and internal document flow.

Administrative & Secretarial Support

·       Provide administrative and secretarial support to Management and Business Managers.

·       Format, review and update administrative documents.

·       Manage administrative files ensuring accuracy and traceability.

·       Manage the dispatch of equipment for calibration and follow up with service providers.

·       Place orders for materials, equipment and consumables subject to Management approval.

Administration & Quality

·       Ensure compliance with quality and ISO procedures.

·       Update and monitor quality and administrative documents.

·       Ensure filing, archiving and traceability of documents.

·       Act as administrative liaison with internal departments.

·       Participate in project follow-up and client reminders.

International Logistics

·       •Organize logistics for overseas missions (flights, visas, travel files).

Additional Responsibilities

·       Carry out any additional administrative or organizational tasks assigned.

Requirements

Profile

·       Minimum HSC level.

·       Fluent in French and English (spoken and written).

·       Good command of Microsoft Office, PABX and office tools.

·       Strong organizational skills, accuracy and confidentiality.

·       Strong interpersonal skills, professional appearance and initiative.

·       Flexible working hours when required.

Conditions

·       Office-based position, generally fixed working hours.