Railcar Repair Billing Clerk

Our railroad is seeking a detail-oriented and motivated Railcar Repair Billing Clerk to join our dynamic team in the Short Line Railroad industry. In this vital role, you will be responsible for managing billing processes related to railcar repairs, ensuring accuracy and efficiency in all transactions. You will serve as a critical point of contact between our repair facilities and clients, verifying service completion, documenting costs, and facilitating timely invoicing. Your expertise in billing will contribute directly to our overall operational success and customer satisfaction. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks while working independently. You will work alongside a skilled team with the opportunity to learn about the intricacies of railroad operations, enhancing your knowledge and skills in an essential sector. Your efforts will directly impact our financial health and the satisfaction of our clients, making this position key to our company’s success. If you thrive in a fast-paced environment and have a passion for the railroad industry, we encourage you to apply and be part of our rewarding journey in keeping rail transport moving smoothly and efficiently.

Responsibilities

• Process billing for railcar repairs and ensure all charges are accurate and justified.
• Review repair orders and service completion documentation to validate billing.
• Coordinate with repair facility managers to gather necessary information for invoicing.
• Generate and distribute invoices to clients in a timely manner.
• Maintain records of billing transactions and ensure compliance with company policies.
• Respond to client inquiries regarding billing discrepancies or issues.
• Assist in monthly reporting and reconciliation of accounts receivable.

Requirements

• High school diploma or equivalent; additional education in accounting or finance is a plus.
• Minimum of 5 years’ experience in rail industry billing or accounting role.
• Experience with AAR repair billing, AAR office manual, UMLER, and Railinc required.
• Proficiency in Microsoft Office Suite, particularly Excel, for data analysis and reporting.
• Familiarity with billing software and financial systems specific to the railroad industry.
• Strong attention to detail and accuracy in financial documentation and record-keeping.
• Excellent organizational skills with the ability to manage multiple priorities.
• Effective communication skills, both written and verbal, for client interactions.