Property Operations Coordinator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Property Operations Coordinator based in South Africa.

As a Property Operations Coordinator, you will play a key role in supporting the delivery of property conversion projects by ensuring smooth communication, accurate documentation, and efficient project coordination. You will act as the connection point between contractors, clients, external providers, and leadership teams, helping projects progress on schedule and with strong attention to detail. Working remotely during UK business hours, you will manage multiple workflows, maintain essential records, and resolve operational challenges proactively. This role is ideal for someone who enjoys structured processes, problem-solving, and taking ownership in a fast-paced environment. With comprehensive training provided, you will have the opportunity to develop expertise in property operations while supporting international projects.

Accountabilities

• Coordinate day-to-day property conversion projects by tracking progress, following up with contractors, and ensuring required updates and documentation are completed.
• Manage project information through internal systems, reviewing site inspection reports, validating details, and maintaining accurate records.
• Act as the main point of contact between contractors, clients, leadership teams, and external service providers to ensure effective communication and project alignment.
• Coordinate with UK utility and energy providers to manage processes such as meter relocations, new connections, and administrative requirements.
• Communicate with clients through email and messaging platforms to collect approvals, gather information, and provide regular project updates.
• Maintain and organize key project documentation, including schedules, invoices, valuation sheets, reports, and operational records.
• Use internal knowledge resources to resolve issues independently and escalate only when necessary.
• Support continuous improvement of operational processes by identifying gaps, improving workflows, and ensuring projects remain organized and efficient.

Requirements

• Excellent written and verbal English communication skills, with confidence handling professional conversations with UK-based clients, contractors, and service providers.
• Must be based in South Africa with a reliable internet connection and the ability to work full UK business hours.
• Strong organizational skills with experience managing multiple priorities, checklists, deadlines, and detailed administrative processes.
• High attention to detail and a proactive approach to ensuring tasks are completed accurately and on time.
• Persistence and patience when managing complex administrative processes, external providers, and operational challenges.
• Ability to work independently, exercise good judgment, and understand when issues require escalation.
• Comfortable using digital tools such as Google Workspace, WhatsApp, and project management platforms like Asana.
• Previous experience in property, construction, lettings, remote operations, or UK administrative processes is considered an advantage.
• Willingness to learn and develop expertise in property operations through structured training.

Benefits

• Fully remote position with the flexibility to work from South Africa.
• Opportunity to collaborate with international teams and support global property projects.
• Comprehensive training and onboarding support to help you succeed in the role.
• Ongoing guidance and support throughout your engagement.
• Access to a professional community of high-performing remote specialists.
• Opportunity to develop valuable operational, project coordination, and international business experience.
• Compensation tailored to client requirements and candidate experience.
• Flexible remote work environment with exposure to diverse industries and projects.