Project Specialist – Contract management

To manage the end-to-end contracting process for healthcare professional (HCP) and healthcare organization (HCO) engagements, ensuring full compliance with pharmaceutical industry regulations, internal policies, and country-specific legal requirements. The role supports operational excellence through accurate documentation, timely processing, and effective stakeholder collaboration

Main responsibilities:

• Operational contracting execution of HCP/HCO contracts in line with compliance standards (global and local, if applicable)

• Verify contracts meet transparency, anti-bribery requirements

• Application of the standard FMV/tiering tools, escalation of exceptions

• Create and manage purchase orders, invoicing, and payment follow-ups

• Maintain accurate documentation in contract management systems

• Conduct internal control testing and support self-control activities

• Support budget tracking and performance monitoring

• Ensure vendor creation and HCP account setup in relevant systems (LEO/Coupa, ORO)

• Collaborate with legal and compliance teams to ensure regulatory alignment

• Communicate with event leads, country approvers, and external experts for contract execution

• Monitor contract status and proactively manage timelines

• Implement quality control measures for deliverables

• Identify and drive improvements in contract management processes

• Provide backup support to the Tiering and FMV Project Specialist as needed.

Technical Skills:

•  Experience with contract management platforms (e.g., Coupa)

•  Proficiency in Microsoft Office (Excel, Word, Access, PowerPoint, Outlook)

•  Ability to apply HCP tiering methodology and FMV calculations to determine appropriate compensation for Scientific External Experts, ensuring compliance with approved rates and proper documentation

Soft Skills:

• Strong communication and stakeholder management skills

• Ability to manage multiple priorities and deadlines

• High attention to detail and data integrity

• Strong organizational and analytical capabilities

• Initiative in follow-up and updates

• Ability to handle high-pressure, fast paced environments

• Ability to work independently and collaboratively

• Sound decision-making and problem-solving skills, solution-oriented mindset

Customer/stakeholder – focused approach

About you:

• Minimum 3 years in pharmaceutical or life sciences industry

• Experience in contract management and compliance operations

Why us?

At Opella, you will enjoy doing challenging, purposeful work, empowered to develop consumer brands with passion and creativity. This is your chance to grow new skills and be part of a bold, collaborative, and inclusive culture where people can thrive and be at their best every day.

We Are Challengers.

We are dedicated to making self-care as simple as it should be. That starts with our culture. We are challengers by nature, and this is how we do things:

All In Together: We keep each other honest and have each other's backs.

Courageous: We break boundaries and take thoughtful risks with creativity.        

Outcome-Obsessed: We are personally accountable, driving sustainable impact and results with integrity.

Radically Simple: We strive to make things simple for us and simple for consumers, as it should be.

Join us on our mission. Health. In your hands.

www.opella.com/en/careers