Project Office Coordinator

Position Summary

The Project Office Coordinator supports successful automation projects by managing purchasing, vendor relationships, project documentation, inventory coordination, and daily office administration while working closely with project managers, engineers, suppliers, manufacturing, and customers.

Primary Responsibilities

• Manage purchasing activities including RFQs, purchase orders, vendor follow-up, and delivery tracking.
• Review Bills of Materials (BOMs) and procure project materials on schedule.
• Maintain supplier relationships and negotiate pricing and delivery.
• Coordinate incoming shipments and inventory levels.
• Support project managers with procurement status, schedules, documentation, and reporting.
• Maintain project files, purchasing logs, and project documentation.
• Match purchase orders, packing slips, and invoices with Accounting.
• Coordinate office operations including phones, visitors, supplies, travel, and meeting scheduling.
• Support customer visits and internal meetings.
• Identify process improvements to increase purchasing efficiency.

Qualifications

• Associate's or Bachelor's degree in Business, Supply Chain, Engineering Technology, or related field preferred.
• 3+ years of purchasing, procurement, project coordination, or office administration experience.
• Manufacturing or industrial automation experience preferred.
• Strong Microsoft Office and ERP/purchasing software skills.
• Excellent communication, organization, and multitasking abilities.

Performance Expectations

• Maintain on-time procurement for projects.
• Achieve accurate purchasing documentation.
• Support project schedules and budgets.
• Provide excellent internal and external customer service.
• Demonstrate IC Automation's core values daily.