Project Coordinator

Job Description:

We Deliver the Goods:

• Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
• Growth opportunities performing essential work to support America's food distribution system
• Safe and inclusive working environment, including culture of rewards, recognition, and respect

Position Summary:

The Project Coordinator will be dedicated to the creation, maintenance, and quality control of executive-level project collateral and presentations. This role will partner closely with the project management team to convert project information into clear, accurate, visually polished, and leadership-ready materials that support executive visibility, decision-making, and stakeholder alignment. This position primary focus is executive communication, presentation development, documentation consistency, and collateral governance.

Key Responsibilities:

• Executive Collateral Creation: Create executive-facing project materials, including status decks, steering committee presentations, leadership readouts, executive summaries, project one-pagers, milestone updates, and decision-support materials.

• Presentation Development and Maintenance: Maintain recurring executive presentations by updating content, refreshing visuals, validating formatting, ensuring version control, and preparing materials for leadership meetings.

• Document Quality Control: Ensure all executive collateral is accurate, consistent, visually polished, and aligned to established templates, messaging standards, and leadership communication expectations.

• Content Consolidation: Partner with project managers to gather project updates, risks, milestones, decisions, and key messages, then translate the information into concise, executive-ready content.

• Collateral Library Management: Maintain organized repositories of executive decks, templates, project summaries, historical readouts, and supporting materials to ensure content can be easily accessed, reused, and updated.

• Template and Standards Governance: Support the development and maintenance of standard templates, formatting guidelines, reporting structures, and presentation standards for project management collateral.

• Meeting Material Preparation: Prepare and finalize materials for executive reviews, steering committees, portfolio updates, and stakeholder presentations, ensuring content is ready for distribution by required deadlines.

• Continuous Improvement: Identify opportunities to improve the clarity, consistency, visual quality, and efficiency of executive project collateral and presentation processes.

Desired Skills:

• Executive Communication: Strong written and visual communication skills with the ability to translate project details into concise, polished, leadership-ready materials.

• Presentation Development: Proficiency in creating clear, professional PowerPoint materials, including status decks, summary slides, dashboards, and executive readouts.

• Organizational Skills: Strong organizational and multitasking abilities, with keen attention to detail and the ability to manage multiple project updates, deadlines, and collateral requests.

• Attention to Detail: Demonstrated ability to ensure accuracy, consistency, formatting quality, and executive-level polish across project materials and documentation.

• Collaboration: Ability to work effectively with project managers, business partners, and cross-functional stakeholders to gather inputs, validate information, and move deliverables forward.

• Problem-Solving: Strong problem-solving skills with the ability to identify information gaps, clarify open items, and propose practical solutions.

• Adaptability: Flexibility to adapt to changing priorities, project requirements, and tight leadership deadlines.

• Professionalism: Demonstrates professionalism, confidentiality, sound judgment, and integrity in handling sensitive project and executive-level information.

Benefits:

Qualifications:

Preferred qualifications:

EEO Statement: