Project Control Assistant

Responsibilities:

Progress Billing Support

• Assist in the preparation of progress billings/invoices based on project completion, milestones, or percentage-of-completion

• Coordinate with project engineers and project managers to validate accomplished work for billing

• Maintain and update billing schedules and supporting documentation

• Track unbilled accomplishments and ensure timely invoicing

• Help monitor billing status and follow up on outstanding invoices

Cost Monitoring & Control

• Support tracking of project costs, commitments, and expenditures

• Update cost reports and assist in monitoring budgets vs. actual costs

• Help identify cost variances and flag issues to senior project controls staff

• Assist in maintaining project cost databases and records

Scheduling & Progress Tracking

• Assist in updating project schedules and progress reports

• Collect and consolidate inputs from project teams for progress measurement

• Support tracking of project milestones and deliverables

Reporting & Documentation

• Prepare and update weekly and monthly project reports

• Maintain records of billing, cost reports, and project documentation

• Assist in generating dashboards, KPIs, and performance summaries

• Ensure accuracy and organization of all project-related data

Coordination & Administrative Support

• Coordinate with Project Managers, Engineers, Finance, and Clients on project-related data

• Assist in document control and filing of project information

• Support meetings by preparing reports and taking minutes if required

Compliance & Data Integrity

• Ensure all financial and administrative processes comply with company policies

• Maintain accurate and reliable records for audits and project reviews

• Support internal and external audit requirements

Qualifications:

• Education: Bachelor’s degree in Engineering, Accounting, Finance, or related field

• Experience: 1–3 years of experience in project controls, accounting, or administrative support (fresh graduates may be considered)

• Basic understanding of Project cost control and reporting, Progress billing and invoicing processes, and Project scheduling concepts

• Proficiency in Microsoft Excel (required)

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!