Pharmacy Billing & Administrative Specialist

Chesapeake Regional Pharmacy Services, a certified Woman-owned and Minority-owned business by the Delaware office of supplier diversity. Our pharmacy was established in Wilmington, DE by pharmacists who share a passion for providing patient-centric and specialized care to patients requiring long term care in the Mid-Atlantic Region (DE, MD, NJ, PA).

About the role

We are seeking a detail-oriented Pharmacy Billing & Administrative Specialist to manage billing operations and provide backup support for pharmacy data entry. This role is critical to ensuring accurate billing, timely payments, and smooth administrative operations within our pharmacy.

You will work closely with the pharmacy team to process invoices, manage accounts receivable/payable, and provide data entry assistance. This position is ideal for someone who thrives in a fast-paced healthcare environment, has strong organizational skills, and is eager to contribute to the success of a growing pharmacy.

What you'll do

• Billing & Finance
• • Prepare and send invoices to facilities, patients, and payers.
  • Manage accounts receivable: track payments, follow up on outstanding balances, and reconcile accounts.
  • Manage accounts payable: coordinate vendor invoices, track due dates, and process payments.
  • Maintain accurate financial and billing records for internal review and audits.
  • Assist with QuickBooks/other accounting software entries as needed.
• Pharmacy Support
• • Provide data entry support in the pharmacy system for prescriptions, patient accounts, and insurance details.
  • Assist with processing insurance claims, resolving billing discrepancies, and ensuring compliance.
  • Support pharmacy operations by handling calls related to billing inquiries.
• Administrative Tasks
• • Generate and maintain reports for billing, receivables, and payables.
  • Communicate with facilities, patients, and internal staff regarding billing-related issues.
  • Support special projects or audits as needed.

Qualifications

• Experience in medical or pharmacy billing, accounts receivable/payable, or healthcare finance preferred.
• Strong organizational and multitasking skills.
• Excellent communication and problem-solving abilities.
• Proficiency with Microsoft Excel, or accounting software (QuickBooks preferred).
• Ability to adapt in a fast-paced, detail-oriented environment.