Payroll Tax Specialist

SSA Marine is seeking a detail-oriented Payroll Tax Specialist to join our accounting team. This role is responsible for the accurate, timely, and compliant processing of multistate payroll taxes and related financial reporting in accordance with GAAP.

We are a people-first organization committed to supporting our employees, customers, and communities, and we’re looking for someone with payroll tax expertise, analytical skills, and a continuous improvement mindset.

• Prepare and file payroll tax returns, including Forms 941, 940, and applicable state and local filings across multiple jurisdictions, ensuring accuracy of taxable wages, withholdings, and employer tax liabilities
• Process payroll tax payments accurately and on time and ensure alignment between filed returns, general ledger balances, and funding activity
• Perform payroll tax account reconciliations by tying payroll system outputs to tax filings and the general ledger and identifying and resolving variances related to timing differences, benefit taxation, amendments, or system configuration issues
• Ensure proper payroll tax treatment of earnings and employer-provided benefits, including IRC Sections 125 and 132, imputed income, and other taxable fringe benefits
• Respond to federal, state, and local tax notices by researching issues, preparing responses, and coordinating resolution, and support audits by gathering and providing accurate documentation
• Maintain and audit payroll tax configurations within systems, including tax rates, jurisdiction assignments, and employee tax setup to ensure ongoing compliance
• Review and validate payroll data to identify discrepancies related to taxation, coding, or system outputs and take appropriate corrective action
• Process inbound payroll-related correspondence, including agency notices and scanned mail, and route or act on items as appropriate
• Support quarterly and year-end reporting, including W-2 validation and reconciliation to quarterly and annual filings
• Follow established SOPs and internal controls while identifying opportunities to improve processes and reduce risk
• Partner with HR, Payroll, and Finance to ensure accurate and consistent application of payroll tax rules
• Perform additional duties as assigned