Payroll Specialist - Payroll Specialist, Senior - Payroll Specialist Lead

Job Duties

• Under direct supervision, functions as a member of a Payroll Unit, whose primary responsibility is the processing of employee payrolls, which includes HR and Payroll data gathering, processing, accounting, internal reporting, audit, and external reporting and remittance of all applicable wages and taxes
• The incumbent demonstrates a general understanding of payroll tax laws
• Responsible for medium to complex projects and required to produce proper supporting documentation related to applicable payroll reports, audits, accounting, and tax filings
• Responsible for the preparation of adequate documentation in support of internal controls as directed by the process guidelines
• Responsible for analysis, reconciliation, and ultimate resolution of a variety of payroll issues
• Actively seeks support and guidance from subject matter experts on complex queries and issues to provide resolution
• Provides support to leadership and the team as required to mitigate peak volume bottlenecks
• Communicates with team and answers employee questions
• Provides peer training to newer team members
• Takes an active part in the continuous improvement process
• A high school diploma or equivalent and at least 2 years of related experience required
• A Bachelors Degree is preferred.

Role Overview

We are seeking a detail-oriented and analytical Payroll Specialist / Senior Payroll Specialist to manage payroll accounting, financial reporting, statutory compliance, and stakeholder engagement activities. The ideal candidate will possess strong accounting knowledge, payroll expertise, and hands-on experience with payroll-related financial processes and reconciliations.

Key Responsibilities

• Demonstrate a strong understanding of accounting principles and payroll accounting processes.
• Manage month-end close activities, including journal voucher (JV) postings, manual accruals, reclassifications, recharges, cost allocations, and related reporting.
• Handle payroll accounting transactions, including accruals, payment offsets, and release processes.
• Perform personnel cost analysis, cost trend analysis, and provide appropriate accounting treatment recommendations.
• Prepare and review Balance Sheet reconciliations and payroll-related exposure reports.
• Manage payroll statutory payments, filings, reconciliations, and compliance requirements.
• Possess hands-on experience in Personal Income Tax (PIT) and Inpat tax calculations, reporting, and filings.
• Conduct headcount and personnel cost variance analysis and provide actionable insights.
• Collaborate effectively with internal and external stakeholders to support business requirements and ad hoc requests.
• Support internal and external audits by providing accurate documentation and resolving audit queries.
• Participate in process migration, transition, and continuous improvement initiatives.
• Ensure compliance with organizational policies, accounting standards, and statutory regulations.

Qualifications

Qualifications

• Bachelor's or Master's degree in Commerce (B.Com/M.Com), MBA (Finance), CA Inter, or CMA Inter.
• Strong understanding of payroll accounting, financial reporting, and statutory compliance requirements.

Experience

• Payroll Specialist: 3 to 7 years of relevant experience.
• Senior Payroll Specialist: 7 to 13 years of relevant experience.

Candidates having qualifications that exceed the minimum job requirements will receive consideration for higher level roles given (1) their experience, (2) additional job requirements, and/or (3) business needs.  Depending on education, experience, and skill level, a variety of job opportunities might be available, including  Payroll Specialist and Sr. Payroll Specialist

Knowledge, Skills, and Abilities

Preferred Skills & Expertise

• Solid experience in payroll accounting and general accounting processes.
• Proficiency in SAP, BlackLine, and advanced Microsoft Excel.
• Strong analytical and problem-solving skills with keen attention to detail.
• Excellent communication and stakeholder management capabilities.
• Ability to work independently as an individual contributor while effectively supporting team objectives.

Desired Competencies

• High level of accountability and ownership.
• Strong interpersonal and collaboration skills.
• Flexible and adaptable to changing business needs.
• Confident, proactive, and results-oriented professional.
• Continuous improvement mindset with a focus on operational excellence.

Shift Timing: 7:00 AM to 4:00 PM