Payroll Officer

Job Purpose
To ensure the accurate and timely processing of payroll, maintain payroll records, ensure compliance with statutory requirements, and provide responsive support to employees and management on payroll-related matters. 

 Key Responsibilities

Payroll Processing 
Process monthly payroll accurately and within set deadlines 
Review and verify payroll input for completeness, accuracy, and authorization 
Capture and process salaries, wages, overtime, allowances, and deductions 
Ensure accurate calculation of statutory and voluntary deductions 

Time & Attendance
Manage and maintain Time and Attendance data using SAP or similar systems 
Process leave, overtime, and attendance-related adjustments 
Ensure correct integration of T&A data into payroll systems 

Payroll Administration & Compliance 
Ensure compliance with legislation (e.g. BCEA, tax regulations, UIF, PAYE) 
Maintain payroll records in line with data protection requirements (POPIA) 
Process salaries, increases, bonuses, back pay, and terminations 
Prepare and submit statutory reports and payments 
Generate and distribute payslips  

Reconciliations & Reporting 
Reconcile payroll accounts and third-party payments (e.g. garnishees, benefits) 
Generate payroll reports for management, HR, and Finance 
Support audit processes by ensuring accurate and complete records 

Employee Support & Customer Service 
Respond promptly to payroll-related queries from employees and management 
Provide clear and accurate information regarding payslips, deductions, and policies 
Ensure a high level of internal customer service and responsiveness aligned to SLA requirements 

Stakeholder Engagement 
Liaise with HR, Finance, and line managers on payroll inputs and approvals 
Engage with external stakeholders such as SARS, UIF, and benefit providers 
Coordinate payroll sign-off processes before payment runs 

Continuous Improvement 
Identify opportunities to improve payroll processes and efficiency 
Support payroll system enhancements and implementation projects 
Maintain up-to-date knowledge of payroll legislation and best practices 

Key Relationships

Internal
Employees 
Line Managers 
HR Team 
Finance Department 

External
SARS, UIF, and statutory bodies 
Payroll service providers 
Benefit administrators 

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience
Diploma or Degree in Accounting, Finance, or Payroll 
Payroll certification (advantageous) 

Minimum 3 years’ experience in payroll administration 
Experience managing large or high-volume payrolls 
Exposure to payroll audits, reporting, and compliance 

Skills and Competencies
Strong knowledge of payroll systems (e.g. SAP) 
Advanced Microsoft Excel skills 
Understanding of payroll legislation and statutory requirements 
Strong attention to detail and accuracy 
Good analytical and problem-solving skills 
Excellent communication and interpersonal skills 

Vector Logistics supports the principles of Employment Equity and is committed to building a diverse and inclusive workplace. Preference will be given to candidates from designated groups in line with our Employment Equity Plan.

If you have not heard from us within 3 to 4 weeks after submitting your application, please consider your application unsuccessful on this occasion. We truly appreciate your interest in joining the Vector team and encourage you to stay connected for future opportunities that may align with your skills and career journey.