Officer, Procurement

Job Description

Functional Responsibility

Ensure procurement and tools management activities are performed according to company policy, quality standards, and aviation compliance requirements.

Maintain efficient coordination between internal departments to support maintenance operations and material readiness.
Safeguard company interests through ethical procurement practices, vendor compliance, and proper documentation.

Role Responsibility

Execute daily purchasing operations including sourcing, negotiation, order processing, and follow-up with vendors.

Support decision-making by providing accurate procurement data and performance reports.

Ensure the continuous availability of tools and materials to support base and line maintenance activities.
Act as liaison between internal users, vendors, and regulatory bodies regarding tool requirements and certification.

Functional Duties

• Source, purchase, or loan tools and general procurement items according to user requirements.

• Conduct price benchmarking and ensure quotations comply with company standards.

• Evaluate vendor qualifications based on aviation authority requirements.

• Manage purchase orders via ERP and track order fulfillment, shipment, and documentation.

• Verify airworthiness and calibration certificates prior to tool issuance.

• Maintain and update purchasing master data and KPI monitoring reports.

• Attend coordination meetings, summarize discussions, and ensure timely follow-up actions.

Role Duties

• Monitor vendor performance, including quality, delivery accuracy, and service level.

• Maintain good communication and professional relationships with suppliers, OEMs, and distributors.

• Identify opportunities for cost reduction and process improvement.

• Support audit activities and ensure readiness of procurement-related records.

• Coordinate with Finance for payment follow-up and invoice reconciliation.

• Support department head in preparing reports, budgets, and procurement planning.