Office Manager
Sophos
Apply to this jobRole Overview
Sophos is a global leader in cybersecurity, protecting organizations of all sizes from advanced cyber threats. The Office Manager supports the effective delivery of workplace services at the Sophos Bucharest office, ensuring a safe, secure, compliant, and high-quality working environment for employees and visitors.
This role is a key local facilities contact, requiring an independent individual working closely with regional Facilities, Health & Safety, Security, HR, IT, and Finance teams. The successful candidate will take a proactive, hands-on approach to facilities operations while supporting global standards and local regulatory compliance. This is not a people management role.
Key Responsibilities
- Support the day-to-day management of Sophos’ Bucharest office, ensuring the office is safe, functional, and well-maintained
- Coordinate building services including cleaning, security, reception, waste management, HVAC, and general maintenance
- Run reception desk and oversea use of visitor management systems
- Manage courier and post services both incoming and outgoing
- Manage reactive facilities issues and ensure timely resolution
- Carry out regular site inspections and maintain action plans
- Take the role of Secretary of the OHS Committee (CSSM – Comitetul de Securitate si Sanatate in Munca at company level)
- Support compliance with Romanian Health & Safety legislation (SSM and PSI)
- Assist with risk assessments, fire safety compliance, drills, and documentation, Support contractor induction and compliance checks
- Assist with incident reporting and corrective actions
- Liaise with the landlord, property managers, and service providers
- Support contract and SLA management
- Raise and track purchase orders and invoices
- Support budget tracking and cost control
- Support office moves, space reconfigurations, and furniture installations
- Assist with workspace and meeting room management
- Support workplace related employee initiatives and office events ensuring seamless end user experience
- Act as a point of contact for facilities related queries
- Communicate facilities updates and planned works clearly
- Build strong relationships with internal and regional stakeholders
- Maintain asset registers, inventories, and compliance trackers
- Prepare reports for Facilities Manager and regional leadership
- Support continuous improvement of facilities processes
Facilities Operations
Health, Safety & Compliance
Vendor & Contract Management
Workplace Services & Projects
Stakeholder & Employee Experience
Reporting & Administration
Skills & Competencies
- Strong organizational and problem-solving skills
- Hands-on and service-oriented approach
- Understanding of workplace health, safety, and security principles
- Ability to manage multiple priorities in a corporate environment
- Strong communication and stakeholder management skills
Experience & Qualifications
- Experience in facilities, office management, or workplace operations
- Knowledge of Romanian Health & Safety (SSM/PSI) with current SSM 40 hour OHS (SSM) training Certificate, or be willing to complete upon joining Sophos (costs will be covered by the business)
- Experience managing vendors and service providers
- Fluent Romanian and good working knowledge of English
- Experience in a multinational or corporate environment
- Facilities, health & safety, or technical qualifications
- Experience supporting office projects
- First Aid Certification
Essential
Desirable
Summary
Manage office operations, ensure safety, coordinate vendors, support projects, and improve workplace experience
Job title
Office Manager
Experience level
experience in facilities, office management, or workplace operations
Minimum experience
1+ years exp
Industry
cybersecurity
Location requirements
remote-friendly role in Bucharest, Romania, with some hybrid work possible
Salary
Not specified
Visa sponsorship
H-1B sponsor history
Management role
No
Required skills
Preferred skills
Specializations
Structured locations inferred from the posting.
Bucharest, Romania