Office Manager

Mobile Wave Solutions is a professional services company specializing in software development as a service. With a team of over 120 engineers, we deliver scalable, high‑quality software that empowers our global clients to innovate and grow. We value collaboration, technical excellence, and a pragmatic approach to solving complex problems.

We are looking for an Office Manager who will ensure the smooth day‑to‑day running of the office by managing facilities, workplace services, travel arrangements, and visitor experience. This role is ideal for someone who is organized, proactive, service‑oriented, and enjoys creating a positive and efficient work environment.

Your Responsibilities

1. Office & Facilities Management

• Manage office facilities, maintenance, repairs, and office improvements.

• Coordinate cleaning services, contractors, suppliers, and building management.

• Oversee office equipment, service arrangements, and workplace standards.

• Maintain a clean, organized, and welcoming office environment.

2. Travel & Logistics Coordination

• Organize business travel, accommodation, and airport transfers for employees and visitors.

• Communicate with hotels, transportation partners, and external agencies.

3. Visitor Experience & Office Hospitality

• Welcome clients, partners, and guests, ensuring a professional experience.

• Manage meeting rooms, office hospitality, kitchen facilities, and workplace amenities.

• Prepare refreshments and materials for meetings and events.

4. Office Events & Employee Engagement Support

• Support internal events, team gatherings, and engagement activities.

• Assist with initiatives related to company culture and employee experience.

5. General Office Administration

• Handle vendor coordination, office supplies, and administrative documentation.

• Support internal teams with administrative tasks as needed.

• Maintain office inventory and ensure timely procurement.

Your Profile

• 1-3 years of experience in office administration, facilities, hospitality, or workplace management.

• Strong organizational, coordination, and multitasking abilities.

• Excellent communication and interpersonal skills, with a friendly and professional attitude.

• Service‑oriented mindset and ability to create a positive workplace atmosphere.

• Good problem‑solving skills and ability to work independently with minimal supervision.

• Comfortable managing vendors, service providers, and multiple priorities.

• Proactive, reliable, and detail‑oriented, with a sense of ownership and responsibility.

• Flexible and willing to assist wherever needed.

• Proficient in Microsoft Office (Outlook, Excel, Word).

• Valid Category B driver’s license (an advantage).

Our Benefits

• Free parking spaces.

• Fun office space with game zone and relaxation area.

• Additional private health insurance, including dental.

• Employee referral bonus program.

• Extra 5 days of holiday after your 1st and 5th year.

• Regular social events.

• Family insurance options.

• Fully sponsored sports card.