Office Manager

Kmaconsultingllc

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Lewiston, Maine on site Until 8/21/2026 H-1B sponsor history First posted February 26, 2026 Last posted February 26, 2026
Job description
Skelton Taintor & Abbott / Office Manager/ Lewiston, Maine  
 
Skelton Taintor & Abbott is seeking an experienced Office Manager for the Lewiston, Maine office. This role is the firm’s key operational lead—overseeing daily activity, supporting the Management Committee’s policies, and ensuring consistent, efficient operations across all practice areas. The Office Manager serves as the main connection between staff and leadership, executing the firm’s strategic and operational plans with a high level of independence but without making strategic decisions on their own. 

Requirements of the Office Manager:

  • Bachelor’s degree in business administration, management, or related field (preferred) 
  • Ability to commute to Lewiston, Maine, Monday – Friday.  
  • Prior experience in law firm or other professional services management 
  • Strong understanding of law firm operations, billing, and workflow 
  • Excellent leadership, communication, and organizational skills 
  • Ability to manage multiple priorities and work independently 
  • High emotional intelligence and ability to navigate partner dynamics 
  • Proficiency with legal practice management software and office technology 

Benefits of the Job:

  • Annual Salary, $65 - $80K Depending on experience 
  • Health, Dental, Vision 
  • 14 Paid Holidays 
  • Paid Time Off, accrued annually 
  • Short term/Long term Disability insurance 
  • Life Insurance 
  • 401K retirement plan, employer match 
  • Firm provides free parking in the City of Lewiston 

Responsibilities of the Office Manager:

  • Oversee daily office operations and ensure smooth functioning across all departments 
  • Implement and maintain standardized workflows for transactional and litigation practice areas 
  • Ensure consistent use of case management systems, templates, and checklists 
  • Manage vendor relationships (IT, copier, software, office supplies, etc.) 
  • Oversee facilities, equipment, and office technology 
  • Work with billing department to ensure timely billing and collections 
  • Assist in preparing financial reports for the Management Committee 
  • Track operational expenses and identify cost saving opportunities 
  • Support annual budgeting and forecasting 
  • Ensure compliance with insurance, licensing, and regulatory requirements 
  • Supervise staff performance, workload, and professional development 
  • Conduct staff evaluations and coordinate attorney evaluations 
  • Manage recruitment, onboarding, and training for staff 
  • Address staff concerns and resolve conflicts 
  • Perform other HR Duties as required 
  • Confirm compliance with all bar admission renewals for attorneys 
  • Serve as the communication bridge between staff and the Management Committee 
  • Ensure that firm policies are clearly communicated and consistently applied 
  • Coordinate meetings, agendas, and followup action items for the Management Committee 
  • Prepare operational reports and updates for partner meetings 
Skelton Trainor & Abbott has served the Lewiston/Auburn region since 1853, building deep community ties while advising clients across Maine’s inland business centers and coastal communities. For more than 160 years, the firm has helped small businesses and major corporations stay ahead, guided schools and municipalities toward sustainable growth.  Known for strong results and nationally recognized attorneys, the firm pairs top-tier legal expertise with the accessibility and value that come from choosing to live and work in a close-knit community, an advantage that continues to define and distinguish the firm today. 

KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE 

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.  
About this role

Summary

Oversee daily office operations, manage staff, ensure compliance, support leadership, improve efficiency

Job title

Office Manager

Experience level

prior management experience in professional services

Industry

law firm

Location requirements

Live in Lewiston, Maine; remote work not specified

Salary

Annual Salary, $65 - $80K Depending on experience

Visa sponsorship

H-1B sponsor history

Management role

Yes

Skills & keywords

Required skills

managementcommunicationorganizationlegal practice management softwarevendor management

Preferred skills

leadershipemotional intelligencefinancial reportingrecruitmenttraining

Specializations

law firm operationsmanagementleadershipoffice technologyhuman resources
Locations

Structured locations inferred from the posting.

Lewiston, ME 04240, USA

On-site City