Office Coordinator / Sales Assistant
Tom James Company
Apply to this job Madison, WI on site Until 9/15/2026 First posted July 17, 2026 Last posted July 17, 2026
Job description
At the Tom James Company, an office professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An office professional is a valued member of the Tom James support team.
We currently have a full-time opening in our Madison, WI office. Our position is for 40 hours per week at $20 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan.
Regular onsite attendance required.
RESPONSIBILITIES
Order Entry
Entering Order Tickets, Customer Order Forms, and customer payments daily
Receiving & Shipping
Unpacking received shipments daily
Prepping and steaming garments for delivery and placing on Sales Professional's rack
Processing returns, remakes and alterations
Preparing clothing for delivery by Sales Professional
Picking up and delivering client items as needed
Alterations
Entering alteration instructions into the proprietary system
Delivering/picking up garments to/from outside contractor tailors
Preparing alteration report for corporate office
Telephones/E-Mail/Mail
Answering incoming phone calls and relaying messages to appropriate Sales Professional
Checking store e-mail daily and forwarding information to the relevant person(s)
Making bank deposits and running errands
Making follow-up calls to factories, customers, and corporate office
Performing other duties as assigned
REQUIRED KNOWLEDGE, SKILLS & ABILITIES
Experience using social media platforms for marketing and research purposes
Strong computer skills, including proficiency with Microsoft Office and Google Docs
Ability to multi-task in a fast-paced environment, prioritize multiple projects and consistently meet deadlines
Strong organizational skills
Ability to bend and lift 30 lbs.
Valid driver’s license except in larger metropolitan areas where driving is not required
About this role
Summary
Support sales team with order processing, shipping, alterations, and customer service.
Job title
Office Coordinator / Sales Assistant
Experience level
none
Industry
fashion
Location requirements
Onsite in Madison, WI, with regular attendance required.
Salary
$20 per hour, full-time, 40 hours per week
Management role
No
Skills & keywords
Required skills
social mediacomputer skillsMicrosoft OfficeGoogle Docsmultitaskingorganizationlifting
Preferred skills
None specified
Specializations
order entryshipping and receivingalterationscustomer service
Locations
Structured locations inferred from the posting.
Madison, WI, USA
On-site City