Office Coordinator

Marmon Foodservice Technologies Europe GmbH

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

Essential Duties and Responsibilities

As an Office Coordinator you are responsible for ensuring the smooth operation of our office environment. Here are the duties and responsibilities for this role:

Administrative support

• Manage office supplies, equipment, and maintenance.
• Handle incoming and outcoming communication, including mail, calls, post.
• Accepting and signing deliveries (post, or other deliveries).
• Giving administrative support related to office operations.
• Manage shipping, receiving and storing all goods and services related to the Düsseldorf site.
• Office and Garage Entry.

Facility management

• Managing relationships with service providers and vendors.
• Overseeing the receiving of office guests (for instance, opening the office door and receiving visitors).
• Coordinate with building management for repairs and maintenance.
• Ordering of office supplies.

Communication and coordination

• Coordinate meetings, conferences, and office events.

• Oversee visitor management.
• Coordinate with IT support to oversee the use of office technology, including computers, printers, and software.

Health and Safety

• Make sure safety and health regulations are followed in the office to maintain a safe work environment.
• Prepare for and respond to emergencies, ensuring staff are trained in emergency procedures.

Possible further Responsibilities

• Obtain offer/quotes for services, e.g. travel agency cooperation.
• Responsible for office-wide communications and announcements on screen.

Recommended Qualifications, Skills/Competencies

• Fluent English and German (both written and spoken)
• Experience in Office or Hotel Management
• Excellent communication and interpersonal skills
• Detail-oriented and proactive approach to tasks
• Organizational and multitasking abilities
• Proficient Microsoft office programs

                                                

What we offer you

• An open and dynamic corporate culture paired with the opportunity to work independently.
• A challenging, international work environment with exciting tasks in an industry of the future.
• Flexible working hours.
• Space to learn, take on responsibilities as an active team member.
• An attractive  salary package.
• Subsidized canteen, free hot and cold drinks, and a weekly fruit offer to boost overall well-being.
• Regular team events.

Our Values

Character

• Do the right thing for the people and communities we serve.
• Work hard and humbly for each other.
• Build trust through open, honest communication.

Courage

• Own our success and make a difference.
• Challenge the status quo.
• Be bold to make the tough decisions and take risks.

Creativity

• Innovation and simplicity determine our success.
• Growing through continuous learning.
• Relentlessly curious.

Community

• People are our greatest asset.
• Welcome diversity of people and ideas.
• Strong relationships make us better.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.