Office Assistant

Office Manager

About us

We started in 1984 in Utah, USA, with a passion for improving lives with our extensive line of premium beauty and wellness products. Currently, we have a presence in over 26 markets in Europe, Middle East and South Africa and we are not stopping there. With our headquarters in the vibrant city of Brussels, we offer both an open and dynamic environment. Our remarkable team is at the heart of it all. That’s why we are always on the lookout for talented, focused and driven people to join us. Sounds like you? Visit us on Facebook or at www.nuskin.com

Role Description

In this role, you will be at the heart of the Nu Skin office in Zaventem. You will man the reception, you’ll manage the travels for Nu Skin Employees from/to Brussels and you’ll take the lead in organizing company events. HR will count on you to provide operational support.

You will have following responsibilities:

• Professional management of the reception:
  • Answer incoming calls with a smile
  • Handle the caller’s inquiries or redirect them/take messages
  • Prepare and coordinate logistics for meetings including schedules, office space, handouts, equipment, refreshments, etc.
  • Greet, assist, check-in and direct visitors in a professional manner
  • Distribute incoming mail and deliveries; coordinate outgoing mail/packaging (stamp mail, prepare deliveries, …)
  • Order and maintain inventory of office supplies; track associated expenses
  • Coordinate the maintenance of the office and kitchen and related equipment
  • Process and check invoices via SAP
• Book business travels
  • Make sure business travels are in line with company policy
  • Coordinate the travel arrangements from A-Z (Hotel, rental cars,…)
  • Be the SPOC for all questions related to booking travels
• Organisation of company events
  • Take the lead in the preparation of yearly events such as Force For Good activities, Summer Even, Sint Event and Christmas event
  • Organize monthly get togethers to celebrate the birthdays of that month
  • Send out original and creative invites and communications on the events
• HR support
  • Time registration in our Social Secretary tool
  • Writing the monthly newsletter
  • Ordering products samples
  • Posting vacancies on all media

Profile:

• Excellent written and verbal knowledge of Dutch, French and English
• Excellent organizational skills with attention to detail
• Excellent communication skills, both written and verbal
• Good knowledge of basic office applications, e.g., PowerPoint, excel, word, outlook
• Ability to prioritize multiple projects and ensure completion
• Pro-active and flexible
• Responsible and trustworthy, including with confidential data/information