Office Administrative Coordinator

Job Description

The Office Services Coordinator plays a key role in ensuring the smooth day-to-day operations of the office. This position is responsible for front desk management, administrative support, facilities coordination, and general office services to maintain a professional, efficient, and welcoming workplace environment.
 

Reception & Front Desk Management

• Manage front desk operations, including handling calls and greeting clients, visitors, and vendors
• Receive, sort, and distribute mail and deliveries

Office Administration & Operations

• Coordinate courier services, including updating records and uploading receipts
• Manage office supplies and pantry inventory, including sourcing quotations for office equipment
• Maintain office housekeeping standards, including meeting rooms and common areas
• Provide documentation support (e.g., uploading, downloading, organizing, and maintaining files)
   

Facilities & Vendor Management

• Serve as the main liaison with building management
• Coordinate maintenance and servicing with external vendors (e.g., copier, water dispenser, pest control, air-conditioning, lighting repairs)
   

Executive & External Coordination

• Schedule and coordinate meetings and appointments for the Director
• Liaise with government and local agencies as required
• Support internal event coordination and travel arrangements
• Assist with ad-hoc duties assigned by the Supervisor or Management Team
   

QUALIFICATIONS & EXPERIENCE

• Diploma qualification with relevant administrative or office support experience
• Proficient in Microsoft Office applications
• Strong communication and interpersonal skills, including engagement with external stakeholders
• Well-organised, detail-oriented, and able to multitask effectively
• Reliable, proactive, and able to work independently and in a team
• Flexible in working arrangements during peak periods
• High level of discretion and professionalism in handling confidential matters

At Fragomen, we offer excellent training and the opportunity to work with knowledgeable professionals and immigration law specialists.
 

Finding the right person is very important to us. We hope that finding the right place is important to you.
 

Interested? Apply now. Don’t forget to include your CV and cover letter.

All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position's location, and conducting a comprehensive background check, where permitted by local regulations.