Office Administrative Assistant - Sales

Tom James Company

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Washington DC on site Until 9/27/2026 2+ years exp First posted July 29, 2026 Last posted July 29, 2026
Job description
At Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.
 
We currently have a part-time opening in our Washington, DC office. Our position is for 25 hours per week at $23.50 per hour. We offer a generous PTO plan, paid holidays, and a 401(k) plan. 
 
Regular onsite attendance required. 

Job Responsibilities

  • Preparing for daily client visits
  • Prepping clothing to be delivered
  • Locating necessary client information (A/R balances, sales sheet)
  • Updating sales materials regarding fabrics/options
  • Coordinating and maintaining all client orders/files
  • Communicating with clients:
  • Setting up appointments
  • Providing status of orders
  • Scheduling deliveries
  • Sending reminders
  • Supporting the sales efforts of the sales professional by:
  • Communicating regularly with the sales professional and other members of the store team
  • Meeting with the sales professional to set goals
  • Managing daily calendar
  • Organizing inventory
  • Pursuing efficiencies for processes and communication
  • Picking up and delivering client items as needed
  • Prospecting new clients using internet and social media applications
  • Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter
  • Entering referrals into proprietary system
  • Sending introductory and promotional messages
  • Creating call lists/hot lists
  • Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
  • Maintaining a professional image to interface with corporate clients

A successful candidate fits the following criteria:

  • Confident, independent worker
  • Strong communication skills (verbal, written, listening)
  • Excellent organizational skills
  • Outstanding time management skills
  • Professional customer service skills
  • Social Media savvy (especially on LinkedIn & Instagram)
  • Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
  • Possesses basic accounting skills (such as balancing accounts)
  • Enjoys being flexible and multitasking
  • Motivated to tackle challenges
  • Yearns to work in a fast-paced team environment
  • Able to bend and lift 30 lbs.
  • Valid Driver’s License required (Exception: larger metropolitan areas)
  • Two years office-related experience is preferred.
  • Experience with a sales-oriented environment is a plus!
About this role

Summary

Support sales team, manage client info, social media, and office tasks in a fast-paced environment.

Job title

Office Administrative Assistant - Sales

Experience level

2+ years

Minimum experience

2+ years exp

Industry

fashion

Location requirements

on-site in Washington DC, remote not allowed

Salary

$23.50 per hour, part-time 25 hours/week

Management role

No

Skills & keywords

Required skills

communicationorganizationMicrosoft OfficeGoogle Docscustomer servicesocial media

Preferred skills

social media savvybasic accountingsales environment experience

Specializations

client coordinationsocial mediacustomer serviceoffice management
Locations

Structured locations inferred from the posting.

Washington, DC, USA

On-site City
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