Office Admin Supervisor

About Us:

Hazeltine Nurseries Inc. is a well-established landscape design-build company with over 40 years of excellence in transforming outdoor spaces. Located in Venice, Florida, we offer customized landscaping services and maintain a 90-acre nursery filled with high-quality plant material. We specialize in residential, commercial, and government landscape projects, offering hardscape, irrigation, lighting, and custom outdoor features. Hazeltine Nurseries is currently seeking a bilingual (English/Spanish) Office Admin Supervisor to join our team. This is a full-time, in-office role with a start time of 6:30 AM.

Key Responsibilities:

• Provide administrative support to all department managers.
• Manage calendars, schedule meetings, and coordinate appointments for managers.
• Maintain organized project files, documentation, and digital records.
• Assist with preparing proposals, presentations, and project documentation.
• Works alongside the manager to ensure the completion of all proposals and take offs
• Maintain project status updates and assist with workflow coordination.
• Coordinate communication between the team, operations, sales, and clients.
• Assist with organizing site visit schedules and consultations.
• Respond to client inquiries and route requests to the appropriate manager.
• Prepare and send client proposals, contracts, and other documents as necessary.
• Maintain accurate client records and contact information.
• Ensures payroll hours are submitted to payroll within weekly deadline
• Helps managers dispatch crews if necessary
• Assists with department safety/incident claims
• Other duties as assigned

Qualifications:

• 1-2 years experience in an office environment
• Excellent customer service and people skills
• Intermediate proficiency with Microsoft Office Suite
• NetSuite and Aspire experience preferred but not required
• Proficient in English communication written/verbal
• Bilingual English/Spanish required

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

This employer participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Employers can only E-Verify once you have accepted a job offer and completed the Form I-9.

A part of the U.S. Immigration laws protects legally-authorized workers from discrimination based on their citizenship status and national origin. If you have the skills, experience, and legal right to work, your citizenship or immigration status shouldn’t get in the way.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.