MEDICAL EDUCATION COORDINATOR

Coordinates the day-to-day activities of the residents, interns, and medical students.  Assure that all AOA/ACGME requirements are met.

Essential Job Functions
Coordinates and schedules lectures, orientation, and evaluations for all residents, interns, and medical students. 

Maintains records of all financial activities for the Medical Education Department. Generates billing and records reimbursement for all Medical Education.  Ensures that all requirements of the AOA/ACGME regulations are met.

Provides clerical support for the Program Director(s) and Regional Practice Administrator. Records and transcribes minutes for the Family Practice Residency Meetings. Creates PowerPoint presentations for the house staff.

Maintains all records and documentation for the residents, intern utilizing the Residency Software System to track and maintain licensing/credentialing, duty hours, schedules and generates reports as needed by the Program Directors(s)

Facilitates Residency Applicant Interviews – Operates ERAS (Electronic Residency Application Service) to assist Program Director(s) with candidate information. Assists applicant with special needs for interview process if necessary. 

Process vacation/continuing CME Requests – Record and track vacation/CME Requests.  Communicate with Manager of the Practices for Vacation/CME/Call- Offs of Residents & Interns. Process all resident/intern payroll.

Coordinate Residency/Intern Rotations – Distribute, collect and process any credentialing papers for these rotations.  Communicate on an ongoing basis with coordinator/chief resident of off-site rotations.   

Organizes all lectures, dinners, banquets, and retreats for the Residency and Medical Education Departments.

Manage Medical Student Rotations – Track student documents as required per the specific affiliation agreement.  Provide students with information timely with instructions including but not limited to orientation, IT Username/passwords/, specific instructions for reporting to the rotation site and who to report to.  Distribute student evaluation of the preceptor/rotation. 

Facilitate students such as, shadowing students, APP students and any other students assigned. Assist with the process to promote a positive culture for recruitment and retaining learners in the health system. 

Order office supplies and equipment as needed.

Work Collaboratively with Residency/Student Coordinators throughout the Independence Health System. 

All other duties as assigned.

Incumbent will be scheduled based on operation need (rotate shifts, standby, on-call, etc.) 

Travel may be expected between Independence Health locations.

Agrees to comply with the Corporate Compliance Policy and all laws, rules, regulations, and standards of conduct relating to the position and has a duty to report any suspected violations of the law or the standards of conduct to his or her immediate supervisor, the Compliance Officer, or the Chief Executive Officer.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed with or without reasonable accommodations by incumbents of this job.  Incumbents may be required to perform job-related tasks, duties, and/or responsibilities other than those specifically presented in this description.

Competency and Experience [Knowledge, Skills and Abilities]

Required Qualifications/Experience (please add any additional requirements)

• High School Diploma, GED or higher level of education.
• 0 to 1 year of experience in Medical Education.
• Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment, and knowledge of legal aspects and liability of nursing practice.
• Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.

Preferred Qualifications/Experience

• Associate’s or Bachelor’s Degree in related area
• 2 to 4 years’ experience in [Medical Education].
• Experience in Healthcare setting.

License, Certification & Clearances 

• Act 34-PA Criminal Record Check from the PA State Police system

Position Type/Expected Hours of Work

• Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).
• Travel may be expected locally between System locations. 

Equal Employment Opportunity

 Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations.

Disclaimer
This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Work Environment

Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential – Absolute Necessity. Marginal – Minimal Necessity. Constantly – 5.5 to 8 hours or more or 200 reps/shift. Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift. Rarely – Less than 0.25 hours or less than 2 reps/shift.	Physical Condition	Essential	Marginal	Constantly	Frequently	Occasionally	Rarely	Never
	Extreme Heat
	Extreme Cold
	Heights
	Confined Spaces
	Extreme Noise(>85dB)
	Mechanical Hazards
	Use of Vibrating Tools
	Operates Vehicle (company)
	Operates Heavy Equipment
	Use of Lifting/Transfer Devices
	Rotates All Shifts
	8 Hours Shifts
	10-12 Hours Shifts
	On-Call
	Overtime(+8/hrs/shift; 40/hr/wk)
	Travel Between Sites
	Direct Patient Care
	Respirator Protective Equipment
	Eye Protection
	Head Protection (hard hat)
	Hearing Protection
	Hand Protection
	Feet, Toe Protection
	Body Protection
	Latex Exposure
	Solvent Exposure
	Paint (direct use) Exposure
	Dust (sanding) Exposure
	Ethylene Oxide Exposure
	Cytotoxic (Chemo) Exposure
	Blood/Body Fluid Exposure
	Chemicals (direct use) Exposure
	Mist Exposure
	Wax Stripper (direct use)
	Non-Ionizing Radiation Exposure
	Ionizing Radiation Exposure
	Laser Exposure

 

Physical Demands

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential – Absolute Necessity. Marginal – Minimal Necessity. Constantly – 5.5 to 8 hours or more or 200 reps/shift. Frequently – 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally – 0.25 to 2.5 hours or 2-32 reps/shift. Rarely – Less than 0.25 hours or less than 2 reps/shift.	Physical Condition	Essential	Marginal	Constantly	Frequently	Occasionally	Rarely	Never
	Bending (Stooping)
	Sitting
	Walking
	Climbing Stairs
	Climbing Ladders
	Standing
	Kneeling
	Squatting (Crouching)
	Twisting/Turning
	Keyboard/Computer Operation
	Gross Grasp
	Fine Finger Manipulation
	Hand/Arm Coordination
	Pushing/Pulling(lbs. of force)
	Carry
	Transfer/Push/Pull Patients
	Seeing Near w/Acuity
	Feeling (Sensation)
	Color Vision
	Hearing Clearly
	Pulling/Pushing Objects Overhead
	Reaching Above Shoulder Level
	Reaching Forward
	Lifting Floor to Knuckle	###
	Lifting Seat Pan to Knuckle	###
	Lifting Knuckle to Shoulder	###
	Lifting Shoulder to Overhead	###

When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.