Licensing Coordinator

Hot Topic & BoxLunch

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Hot Topic HQ - City of Industry, California hybrid Until 10/7/2026 H-1B sponsor history First posted August 8, 2026 Last posted August 8, 2026
Job description
Do you love Pop Culture? Are you organized, passionate, and detail oriented? Then we invite you to join our Licensing Team here at Hot Topic as a Licensing Coordinator. Our Licensing Coordinators will work alongside our Licensing Specialist and support the Hot Topic Licensing team. This role offers administrative support to the in-house licensing team as well as communicates and follows up with internal teams and external licensing partners.
 
This role operates on a hybrid schedule and will require to work from our HQ located in the City of Industry, CA 3 days a week.
 
 

WHAT YOU'LL DO

  • Oversee all aspects of the licensed product process from concept to distribution for multiple licenses
  • Photograph and ship samples
  • Track compliance and adherence to all contractual requirements with the Licensing Specialist
  • Monitor contract status from negotiation through execution
  • Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty reports, sales reports and SKU set up
  • Main contact for internal communication regarding contractual rights and obligations
  • Attend internal and external meetings, and respond to follow ups as needed
  • Serve as the point person for licensor requests, and work closely to communicate key issues and resolve potential issues
  • Performs other duties as assigned

WHAT YOU'LL NEED

  • Bachelor’s degree preferred or relevant experience
  • Licensing understanding a plus
  • Heavy data entry familiarity
  • Must have strong attention to detail for compliance and audit purposes 
  • High level of organization and ability to manage multiple projects with various deadlines
  • Excellent time management skills to help successfully prioritize and complete projects on time
  • Strong follow-through
  • Proven communication skills; must be articulate and professional both in written and verbal forms
  • Ability to work proactively, independently and reliably under tight timeframes in a fast-paced environment
  • Regularly required to sit, stand
  • Occasionally will lift/move samples up to 10 pounds.

Compensation (from employer):
20–20.5 USD per-hour-wage

About this role

Summary

Support licensing processes, manage data, ensure compliance, communicate with partners.

Job title

Licensing Coordinator

Experience level

relevant experience or bachelor’s degree preferred

Industry

retail

Location requirements

Hybrid role in City of Industry, CA, 3 days a week

Salary

20–20.5 USD per-hour-wage

Visa sponsorship

H-1B sponsor history

Management role

No

Skills & keywords

Required skills

data entryattention to detailorganizationcommunication

Preferred skills

licensing understanding

Specializations

licensingdata entrycontract management
Locations

Structured locations inferred from the posting.

City of Industry, CA, USA

Hybrid City