Library Staff Coordinator

Job Description Summary

Responsible for clerical support of library faculty, and the University Librarian. Oversees hiring process, monitors timesheets, schedules, and assists with monitoring performance for FWS student workers, including inputting information into Evergreen and WorkDay; tracking financial aid awarded for FWS, inputs library requisitions and receipts in WorkDay, monitors expected renewal dates and assists with ILL.

Job Description

Duties and Tasks:

• Provides administrative and clerical support to the University Librarians and other professional employees.
• Coordinates payroll and selected human resources services for FWS employees as needed.
• Oversees the circulation desk and FWS student employees in Coordination with the ILL Assistant and the Graduate Assistants
• In coordination with the ILL Assistant, oversees hiring, scheduling and coordination of undergraduate student workers in the library using Evergreen, WorkDay and financial aid portals, etc.
• Tracks attendance and absences of student workers; reports concerns to the University Librarian if there is a discrepancy; counsels students on performance in coordination with the ILL Assistant
• Coordinates student assistant placement within the library
• Processes fines, fees and lost book notices with the Business Office.
• Assists with planning of library outreach events and schedules any needed equipment, food, etc.
• Coordinates library events calendar and works with other departments for other events held in the library
• Notifies Plant Operations when there is a problem with the facilities, tracks maintenance requests and follows-up as needed; notifies library employees of facilities issues as needed
• Inputs requisitions for office supplies into WorkDay in a timely and efficient manner to prevent late charges, monitors the WorkDay system, and reports any discrepancies to the University Librarian
• Works with the Collection Development librarian and the University Librarian on the coordination and input of ebook, print book, print + online subscriptions, and other purchases into WorkDay for purchases/renewals
• Obtains W9s and new Vendor information as needed.
• Tracks the progress of requisitions, new vendors data, receipts, invoice discrepancies, etc. and reports them to the University Librarian, accounts payable, etc., as needed.
• Performs Interlibrary Loan functions in the absence of the ILL Assistant
• Performs reception and telephone duties as needed.
• Assists with library Facebook, Instagram and Twitter accounts as assigned.
• Creates and maintains current informational signage in the library
• Collects mail from mail room as scheduled
• Monitors library telephone system for messages, responds to messages, and notifies appropriate personnel of messages as needed
• Assists with processing, routing and reshelving library materials, inventory of print collections
• Coordinates volunteer projects, workflows, and scheduled time when needed
• Opens and closes the library as assigned; works in circulation as assigned.
• Other duties and projects as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

            Knowledge:

• Bachelor’s degree from a regionally accredited college or university.

• Two years library experience in Technical or Public Services, managing orders and processing collections or
• Two years business office experience, with some experience in accounting, accounts payable
• An equivalent combination of education, training and experience that provides the required knowledge, skills and abilities may be considered
• Experience with social media and event coordination
• Documented management of a team focused on customer service, with a focus building a highly effective student employee team to support library services and peer outreach.

Skills:

• Excellent communication and interpersonal skills focused on front-line, public-facing service, preferably in a Library environment
• Familiarity with a Library Integrated System (ILS), especially ILL and Circulation functions, and LOC classification
• Familiarity with WorkDay or other similar system
• Excellent Microsoft Office skills, including Excel
• Familiarity with accounting and tracking of invoices, vendor relations, and receipts
• Working knowledge of departmental budget reports
• Strong customer skills in a customer service-oriented environment
• Some familiarity with Facilities maintenance requests and processes is desired
• Familiarity with Zoom or other online meeting platform

Abilities:

• Ability to adapt to a rapidly changing environment.
• Ability to work effectively in teams using in-person and online tools.
• Ability to effectively coach student workers on a one-to-one basis concerning workplace expectations, customer service, shelving, and telephone etiquette, etc.
• Ability to manage time effectively and efficiently
• Ability to multi-task and prioritize assigned tasks

Why Work at Saint Leo?

What it’s Like to Work Here: Ask our employees and the one word they’d use to describe working at Saint Leo University is “Community.” Our team members all share the Saint Leo core values, positive attitudes, and problem-solving abilities, enabling them to provide excellent student centered service. Our mission is educating and preparing students for life and leadership in a challenging world.  Thank you for your interest in joining the Saint Leo PRIDE!

We are committed to providing our employees with the support they need. At Saint Leo, we offer an array of medical, dental, and vision packages as well as several add-on perks to make your benefits package truly customizable to you and your family needs. Available benefits based on employment status (Full Time vs Part Time).

• FREE Tuition - Employee, Spouse, and Dependents*
• Tuition Exchange Opportunity - Dependent of Employees*
• Generous Paid Leave - Sick, Vacation, and Holidays
• Comprehensive Group Health Plan (Medical, Dental, and Vision)
• Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
• Employer-provided life insurance
• Discounted On-Campus Dining Meal Plans
• Nationwide Pet Insurance
• Flexible Spending Accounts
• 403b Retirement Plan
• Wellness Center

*Eligibility based on meeting required service period

2025 ICUBA Benefits Guide_St Leo