Legal Operations Specialist

About the position

We are seeking a Legal Operations Specialist to support our fast-growing Legal and Compliance team. This is an operations-focused role grounded in legal systems: you’ll handle core paralegal tasks while also helping to build and improve the systems, workflows, and databases that keep our legal function running smoothly and growing in step with the firm.

Working alongside experienced colleagues, you’ll also serve as a key liaison between Legal and Compliance and the rest of the firm, often acting as the first point of contact for various Jane Street stakeholders, including traders and technologists.

Responsibilities of the role include:

• Designing, organizing, managing, and maintaining databases to support the firm
• Support daily legal operations and oversee ad hoc projects as needed
• Organizing and maintaining centralized directories, contract templates, and support materials
• Reviewing and preparing documentation, collecting signatures, drafting, blacklining, proofreading, scanning, and completing forms
• Facilitating the collection and provision of data to stakeholders
• Identifying bottlenecks, proposing improvements, and implementing solutions that increase efficiency—including exploring how AI and legal workflow tools can improve our processes

About you

• Have a bachelor's degree and 3+ years of paralegal or legal operations experience at a law firm or in-house
• A process thinker who can identify bottlenecks, brainstorm solutions, and drive efforts to resolve them
• Have a fundamental understanding of legal documentation and corporate governance principles
• A self-starter with a strong independent work ethic; able to handle competing priorities
• A strong communicator with great people skills who can work effectively with colleagues across varied professional backgrounds
• Experienced with databases, project management, and AI tools
• Have excellent computer skills (e.g., MS Word, Excel, Google Workspace, web-based portals, and legal workflow/entity management systems)
• A reliable, courteous, and flexible team player with a “no-job-too-small” attitude
• A licensed notary, or willing to become one

If you're a recruiting agency and want to partner with us, please reach out to [email protected]