Ld Accounts Payable Specialist - TG

Job Responsibilities

* Vendor Setup: Assist in the setup of vendors in the system, ensuring accurate and complete vendor information is entered, which may involve verifying vendor details, obtaining necessary documentation, and following established procedures.

* Invoice Processing: Review, validate, and process vendor invoices accurately and timely, ensuring compliance with company policies and procedures. Record invoice and payments related to liquor/beer/wine vendors and research any discrepancies.

* Support the AP Management team by ensuring the team is aligned with Company goals and meeting performance targets.

*Manage and oversee the day-to-day activities, including, training, motivating and developing high energy personnel Vendor Management: Establish and maintain positive relationships with vendors, addressing inquiries, resolving issues, and ensuring accurate vendor information and payment details.

* Payment Disbursement: Facilitate payment disbursement activities, which may include generating payment runs, processing wire transfers, online payments, and manual clearing of payments.

* Vendor Statement Reconciliation: Reconcile vendor statements to system records, identify discrepancies, and collaborate with vendors, venues, and other departments to resolve outstanding issues.

* Invoice Intake and Routing: Monitor the AP inbox, route invoices to the appropriate teams for processing, update information in relevant systems (e.g., Coupa), and facilitate timely validation and processing.

* Communication: Engage in effective communication with vendors, internal stakeholders, and other teams to clarify invoice details, address inquiries, and resolve payment-related issues. Data Management: Maintain accurate financial records, invoices, payment documentation, and correspondence in accordance with internal policies and audit requirements.

* Process Improvement: Identify opportunities for process improvements in AP functions, propose enhancements, and actively contribute to their implementation.

* Reporting: Generate reports related to any and all AP related activities as needed. Serve as a point of contact for escalations related to complex vendor and payment issues

* Assist with special projects and ad hoc tasks as assigned, demonstrating flexibility and the ability to work on various initiatives as needed.

* Provide support to the Senior Manager and Director of Accounting as needed along with special projects and month end related tasks as assigned.

Critical Skills & Experience Requirements

• High School Diploma (Required), Degree in Accounting preferred.
• 3+ years working in an accounts payable function (Required), 2+ years in a supervisory role(Preferred)
• 2+ years Strong communication and interpersonal skills, displaying the ability to connect and build relationships with colleagues (Preferred)
• 2+ years High energy and enthusiasm, with a strong commitment to exceeding expectations (Preferred)
• 2+ years Strong organizational and time management skills (Preferred)
• Knowledge, skills, abilities or other characteristics that are required in order to perform the Essential Functions: Strong organizational, analytical and account reconciliation skills. A thorough understanding of a three-way matching system (purchase order, receiving and packing list) is required
• Must be familiar working in a high volume and inventory-intensive environment
• Ability to work with vendors and employees at all levels of the organization promptly and professionally
• Ability to work and research/resolve issues independently while sharing best practices and knowledge with colleagues

ADA
The above statements cover what are generally believed to be principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties.
 
EEO Statement
Topgolf is a global sports and entertainment community and is committed to equal opportunity and is firmly committed to preventing discrimination and harassment, including sexual misconduct, based on legally protected diversity characteristics (such as race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, family status, citizenship, genetic information and veteran status) in its application and hiring processes and in its employment decisions.  As an affirmative action employer, Topgolf also takes steps to prevent retaliation and to create a respectful, equitable and inclusive environment for our Guests, Associates, business partners, vendors, and the communities we serve.
 
Topgolf is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, veteran status, genetics or any other category protected under applicable law.
 
Topgolf Entertainment Group does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website, employees or Human Resources. Topgolf will not pay fees for unsolicited agency resumes and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Topgolf Entertainment Group and will be processed accordingly without fee.
 
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