(Law 68/99) PDS Administrative Assistant I

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

DESCRIPTION:
As PDS Administrative Services Specialist at Thermo Fisher Scientific, you will provide comprehensive administrative support to PDS operations, leadership teams, and key departments through organized and efficient processes. Working collaboratively across functions, you will help streamline workflows, manage documentation, coordinate meetings and events, and ensure smooth day-to-day operations. This role requires excellent attention to detail, strong communication abilities, and a proactive approach to identifying and implementing process improvements.

REQUIREMENTS:

• You are registered under Protected Categories, Art. 1 / 18 of Law 68/99
• Prior experience is required
• Bachelor's Degree required in Business Administration, Communications or related field
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
• Strong written and verbal communication skills
• Exceptional organizational abilities and attention to detail
• Experience maintaining confidential records and handling sensitive information
• Ability to manage multiple priorities effectively
• Proactive problem-solving skills and ability to work independently
• Experience coordinating meetings, travel arrangements, and events
• Knowledge of office management systems and procedures
• Strong interpersonal skills and professional demeanor
• Experience supporting leadership teams preferred
• Familiarity with enterprise software systems (e.g. SAP, Workday) beneficial
• Knowledge of regulatory requirements (GMP, ISO) beneficial
• Ability to collaborate effectively across functions and levels