Laboratory Operations Specialist

Laboratory Operations Specialist

Pictor Labs - Digital Pathology & AI-Powered Virtual Staining

Location: Los Angeles, CA (Hybrid, in office 3 days per week)
Employment Type: Full time employee
Compensation:
Start Date: Immediate

About Us

Pictor Labs is the leading virtual staining company revolutionizing digital pathology adoption worldwide through cutting-edge AI-powered technology. Our solutions deliver diagnostic-quality results in minutes while preserving tissue samples for comprehensive analysis.

Our breakthrough DeepStain™ and ReStain™ ClearStain™technologies enable unlimited virtual staining from a single tissue sample, eliminating the bottlenecks and limitations of traditional chemical staining processes. This innovation supports the critical evolution from research applications to clinical deployment, empowering laboratories to advance their digital pathology capabilities while reducing chemical waste, improving operational efficiency, and expanding diagnostic possibilities.

 

Position Overview

We're seeking a Laboratory Operations Specialist with hands-on anatomic and/or molecular pathology laboratory experience to manage the operational backbone of our validation studies and AI development programs. This role focuses on tissue procurement logistics, specimen tracking, scanning operations coordination, digital pathology data management, laboratory workflow coordination, and quality management system documentation and support.

Primary Responsibilities

Tissue Procurement & Sample Management

• Coordinate tissue orders across multiple vendors
• Manage tissue sample receipt, accessioning, inventory, and storage
• Develop and maintain systems for tracking tissue blocks, slides, stains, and associated metadata
• Track chain of custody documentation and specimen traceability
• Reconcile tissue orders against invoices and study requirements
• Coordinate with histology contract labs for slide preparation
• Maintain tissue procurement budgets and vendor performance metrics
• Oversee research supply chain needs including reagents and equipment in coordination with laboratory teams

Digital Pathology Operations & Workflow Coordination

• Schedule and coordinate whole slide imaging across multiple projects
• Organize and maintain digital pathology datasets, file structures, and records for AI development and validation
• Support slide scanning workflows, labeling, completeness checks, and readiness for downstream analysis
• Monitor scanner performance and coordinate technical troubleshooting
• Track scanning queues, turnaround times, and slide prioritization
• Manage digital slide file organization and pathologist delivery (SVS files)
• Maintain scanning logs and quality control documentation
• Interface with scanning facilities and equipment vendors

Data Tracking, Documentation & QC Support

• Maintain detailed project trackers, timelines, and sample databases
• Create and update study-specific spreadsheets and dashboards
• Track sample consumption across validation studies and AI training projects
• Support QC workflows for digital slides and datasets, including basic quality checks, labeling accuracy, and metadata completeness
• Support documentation compilation for regulatory submissions
• Ensure data integrity and traceability for audit readiness
• Generate weekly status reports on procurement and scanning operations

Pathologist & Vendor Coordination

• Coordinate pathologist case assignments, tracking review progress and ensuring deliverables are met
• Serve as primary contact for tissue vendors and contract labs
• Manage logistics with courier services for biological sample shipments
• Coordinate with external pathologists and subject matter experts on sample delivery schedules
• Support CRO coordination for validation study logistics
• Troubleshoot vendor issues and procurement delays
• Assist with vendor qualification and external partner management as needed